Executive Assistant

Testing Site - JPMC; Amsterdam; On-site; EUR 55,000 - 75,000; Full time

Job summary

Testing Site - JPMC in Amsterdam is seeking an experienced Executive Assistant to support senior stakeholders with professionalism and confidentiality. You will manage diaries, travel arrangements, meetings, and communications, ensuring seamless client service across Europe.

The role requires meticulous organisational skills, discretion, and the ability to handle multiple priorities under pressure, with a strong command of English. Dutch knowledge is preferred but not essential.

Qualifications

• Experience supporting mid-level Directors or above.
• Strong organizational skills with ability to meet deadlines.
• Proactive and takes ownership.
• Discretion in confidential matters with senior management.
• Excellent written and verbal communication.
• Proficient in Microsoft Office.
• Outstanding telephone etiquette and ability to manage priorities.
• Fluent in English.
• Professional, calm under pressure.

Responsibilities

• Manages daily activities: complex diary management, high-volume email management, and professional telephone communication.
• Greets clients and handles internal/external interactions, coordinates meetings and events with Europe marketing teams.
• Sets up meetings, conference calls, and video conferences.
• Arranges travel, including flights, VISAs, accommodations, and logistics, with itineraries.
• Processes expense reimbursements and prepares documents for client meetings.
• Learns group priorities and supports organisation-wide goals.
• Assists with staff onboarding/offboarding and ad hoc projects.
• Organises internal and client events with marketing teams.
• Creates and manages Excel sheets, Word files, and PowerPoint presentations.

Skills

Executive support

Diary management

Travel coordination

Expense processing

Event planning

Microsoft Office

Communication

Confidentiality

Interpersonal skills

English fluency

Tools

Microsoft Office

Job description

Join a leading bank as an Executive Assistant, supporting senior stakeholders with professionalism and confidentiality.

As an Executive Assistant in our dynamic banking team, you will have the opportunity to leverage your strong Executive Assistant background to manage stakeholders' diaries and everyday needs, ensuring seamless client service through effective prioritization. Your role will require flexibility and advanced assistant skills, as well as strong attention to detail and effective communication abilities. You will work collaboratively, handling multiple responsibilities, people, and timeframes, while adeptly navigating systems, policies, and procedures to support the organization's goals.

Job responsibilities

• Manages daily activities: advanced, complex diary management, high-volume email management, and professional telephone communication
• Greets clients: handles internal and external client interactions, organizes meetings and events, and collaborates with marketing teams in Europe
• Sets up meetings, conference calls, and video conferences
• Finalizes complex travel arrangements, including flights, VISAs, accommodations, and logistics, managing frequent changes and preparing itineraries
• Processes expense reimbursements, utilizes internal systems, and prepares necessary documents for client meetings
• Becomes an integral part of the business, understanding group priorities and expectations
• Assists with staff onboarding and offboarding, equipment setup, and leads ad hoc projects
• Organizes internal and client events, partnering with marketing teams
• Creates and manages Excel sheets, Word files, and PowerPoint presentations

Required qualifications, capabilities, and skills

• Assistant experience, ideally supporting mid-level Directors or above
• Advanced organizational skills, ability to meet deadlines, and demonstrate proactivity and ownership
• Assertive, with the ability to make decisions independently
• Tact and good judgment in confidential situations, with proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities
• Fluent in English
• Polished, professional approach, calm demeanour, and ability to work under pressure

Preferred qualifications, capabilities, and skills

• Good knowledge of Dutch