Executive Assistant to Health & Work Leadership

TNO; Leiden; Hybrid; EUR 33,000 - 45,000; Full time

Benefits offered by this job

Holiday pay 8%

13th month bonus 8.33%

Flex budget 5.58% + €180

Training and courses

Hybrid/remote work options

Travel compensation

Job summary

TNO is seeking an Executive Assistant to support the Health & Work Unit Management Team in Leiden. You will manage calendars, coordinate executive meetings, and handle administrative tasks with precision.

You will work closely with two fellow assistants and Directors, ensuring proactive support and seamless operations. Dutch and English communication, plus strong digital skills, are essential for success.

Qualifications

• Minimum HBO level of working and thinking, preferably with education in management support or related field.
• At least three years of experience in secretarial/executive support roles.
• Affinity with event management and event coordination.
• Excellent communication skills in Dutch and English, spoken and written.
• Strong digital and administrative skills; proficient with relevant software applications.

Responsibilities

• Manage complex calendars andMailboxes for Directors.
• Plan and coordinate executive meetings and events with internal and external stakeholders.
• Prepare agendas and maintain action/decision lists; process purchase orders and admin requests.
• Create and format documents per TNO templates; ensure processes run efficiently.

Skills

Organisational skills

Communication (Dutch & English)

Proactive mindset

Event coordination

Education

HBO level education

Tools

Microsoft Office

SharePoint

SAP

Export Control systems

Ariba

Job description

TNO is seeking an Executive Assistant to support the Health & Work Unit Management Team in Leiden. You will manage calendars, coordinate executive meetings, and handle administrative tasks with precision.

You will work closely with two fellow assistants and Directors, ensuring proactive support and seamless operations. Dutch and English communication, plus strong digital skills, are essential for success.