Executive Team Assistant — Calendar, Travel & Office Ops

Ameriprise Financial Services, LLC; Amsterdam; Hybrid; EUR 45,000 - 62,000; Full time

Job summary

Columbia Threadneedle Investments in Amsterdam is seeking a proactive Team Assistant to support the Netherlands leadership team with calendar, travel, meeting and communications management, and to maintain an efficient office environment.

You will coordinate schedules, prepare briefs, arrange travel for The Netherlands, Switzerland & Austria, and support onboarding and facilities coordination. Fluent Dutch and English, strong MS Office skills, and a service mindset are essential.

Qualifications

• Fluent in Dutch and English.
• Experience as Team Assistant/PA/Administrative Assistant in a fast-paced environment.
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word).
• Familiarity with corporate tools (expense, travel, procurement, CRM).
• Excellent organization, prioritization and attention to detail.
• Strong written and verbal communication; comfortable with senior stakeholders.
• Proactive, independent, and able to manage ambiguity.
• Service mindset with calmness under pressure; flexible in changing priorities.
• High integrity, discretion, and trust with confidential information.
• Continuous improvement mindset; building simple, scalable processes.

Responsibilities

• Own and optimize a complex desk diary, scheduling, prioritization and meeting logistics.
• Coordinate internal/external meetings, prepare agendas, and ensure readiness.
• Prepare packs/briefs, arrange rooms/Teams setup and capture action items.
• Arrange end-to-end travel and expenses for The Netherlands, Switzerland & Austria.
• Invoice management: coding and liaising with accounts for relevant invoices.
• Track actions/projects and provide progress updates.
• Support onboarding logistics and office readiness, vendor management.
• Collaborate with facilities/IT for access, moves, and safety concerns.

Skills

Dutch language

English language

Office administration

Calendar management

Travel coordination

Communication skills

Stakeholder support

Problem solving

Discretion

Process improvement

Tools

Microsoft Office

CRM tools

Expense/travel systems

Job description

Columbia Threadneedle Investments in Amsterdam is seeking a proactive Team Assistant to support the Netherlands leadership team with calendar, travel, meeting and communications management, and to maintain an efficient office environment.

You will coordinate schedules, prepare briefs, arrange travel for The Netherlands, Switzerland & Austria, and support onboarding and facilities coordination. Fluent Dutch and English, strong MS Office skills, and a service mindset are essential.