Executive Assistant

RGF Staffing; Almere; On-site; EUR 39,060 - 50,220; Full time

Benefits offered by this job

Travel allowance

Pension with ASR

Lunch facilities

Health insurance discounts

25 vacation days

Possibility of permanent employment

Job summary

RGF Staffing seeks an experienced Executive Assistant for our Almere headquarters to support the Executive Management Team and seven board members in an international setting. You will work with fellow Assistants and report to the Team Lead Global Executive Office, assisting the Chief Product Officer on key initiatives.

Your daily duties include calendar management, coordinating international meetings, preparing materials, and managing internal communications via email, SharePoint, and Teams.

Qualifications

• Diploma in Executive Assistant or Office Management with 3+ years in an international org.
• Fluency in Dutch and English (spoken and written).
• Excellent communication and interpersonal skills.
• Strong organizational, multitasking and time management abilities.
• Reliable, flexible, resilient under pressure.

Responsibilities

• Manage calendars, appointments, and emails.
• Coordinate international meetings and events.
• Prepare materials for meetings.
• Provide project support and administrative tasks.
• Prepare documentation and proposals for procedures and processes.

Skills

Calendar management

Multitasking

Communication skills

MS Office

G-Suite

Team player

Flexible working style

Strategic business insight

Education

Diploma in Executive Assistant or Office Management

Tools

MS Office

G-Suite

Job description

Are you an experienced multitasker who enjoys working in a dynamic role? We are looking for an Executive Assistant for our headquarters in Almere, where you will provide high-quality support to our board members and stakeholders in an international setting.

As Executive Assistant, you will work together with your fellow Assistants to support the Executive Management Team, which consists of seven board members. You will report to the Team Lead Global Executive Office and work closely with a Senior Executive Assistant and Office Assistant. You will support the Executive Office with ad hoc tasks and focus on supporting the Chief Product Officer.

Your daily responsibilities will include:

• Calendar management and communication:
• Managing calendars, appointments, and emails;
• Acting as the point of contact between management and employees/stakeholders;
• Preparing, facilitating, and distributing internal communication via email, SharePoint, Teams, and other online platforms.
• Planning events and meetings:
• Organizing simple and complex international meetings and events;
• Preparing materials for meetings.
• Project support:
• Supporting departments with various administrative tasks and projects;
• Preparing documentation and proposals for procedures and processes.

We are looking for a professional with:

• Strong organizational skills, including multitasking and time management;
• Reliability, integrity, flexibility, and resilience under pressure;
• A good team player who can also work independently;
• A flexible working style and comfort in a dynamic environment;
• Business insight at a strategic/organizational level;
• Excellent communication and interpersonal skills;
• Fluency in Dutch and English, both spoken and written;
• Extensive knowledge of MS Office, G-Suite, and systems;
• A diploma in Executive Assistant or Office Management, with at least three years of experience within an international organization.

At RGF Staffing, we focus on creating new value for society to contribute to a better world where all individuals can enjoy life to the fullest. We are a global company operating in 12 countries, supporting 400,000 people every day in finding work. We create opportunities for life. At RGF Staffing, we recognize that diversity is an important driver of success in our business. We are committed to fostering an inclusive work environment that respects, values, and celebrates the unique differences of our people. Our headquarters are located in Almere and are easily accessible by both car and public transport from Amsterdam and Utrecht.

• A one-year contract with the intention of permanent employment;
• A salary between €3,500 and €4,500 gross per month based on a 40-hour workweek;
• A full-time position of 40 hours, with the possibility of part-time work (36 hours);
• 25 vacation days per year;
• Travel allowance based on second-class public transportation or €0.24 per kilometer for a maximum of 100 km one way;
• Enrollment in our collective pension plan with ASR, with an employee contribution of 4.3%;
• Lunch facilities at the headquarters in Almere;
• The possibility to make use of collective discounts on health insurance.

Type of employment: Full-time, with the prospect of permanent employment