Events Coordinator [AQ-25174]

Aquent; Amsterdam; On-site; EUR 34,000 - 42,000; Full time

Job summary

Aquent is seeking a hands-on operations-oriented marketer to join a regional marketing team. You will plan, produce, and execute business-to-business events across regions, ensuring seamless delivery and maximum impact.

You will manage logistics, vendor relations, and on-site support, collaborating with Brand, Product Marketing, Communications, Sales, and Operations to align GTM and post-event follow-up. This 12-month role is based in the Netherlands and requires travel across the EMEA region.

Qualifications

• 2+ years in event marketing, field marketing, or event operations.
• Fluent in English for international collaboration.
• Strong ability to manage multi-vendor logistics, shipping schedules, and budgets/invoices.
• Experience with CRM platforms (Salesforce) and marketing automation tools (Marketo/HubSpot/Pardot).
• Ability to coordinate complex, cross-functional workflows across regions.

Responsibilities

• Assist with end-to-end planning and execution of regional events (trade shows, conferences, executive roundtables, hospitality activations).
• Coordinate event collateral, signage, booth assets, and international shipping including customs.
• Serve as main liaison with external agencies, production partners, and booth contractors; track quotes and budgets.
• Provide on-site support for staffing, registration, setup, and teardown.
• Collaborate with field marketing to execute pre-event promotions and post-event follow-up.

Skills

Event marketing

English fluency

Vendor management

CRM (Salesforce)

Marketing automation

Cross-functional collaboration

Budget management

Tools

Salesforce

Marketo

HubSpot

Pardot

Job description

Aquent is seeking a highly motivated and detail-oriented individual to join our client, a leading global technology platform, as a key contributor to their regional marketing efforts. In this pivotal role, you will be instrumental in bringing the brand to life for enterprise clients and community partners, directly impacting market engagement and business growth. This is an exciting opportunity to orchestrate impactful B2B experiences, from initial concept to successful execution, playing a vital part in connecting a leading technology brand with its audience.

About Our Client

Aquent is partnering with an innovative global technology platform that is revolutionizing industries worldwide. This client is at the forefront of digital transformation, connecting businesses and communities through cutting-edge solutions. Join a team dedicated to fostering strong relationships and driving engagement across diverse markets.

About The Role

As a hands-on operational expert, you will join a dynamic regional marketing team, working collaboratively with cross-functional partners in Brand, Product Marketing, Communications, Sales, and Operations. You will be at the heart of planning, producing, and executing business-to-business events across various regions, ensuring seamless delivery and maximum impact. This role is perfect for someone passionate about creating memorable experiences and driving tangible business outcomes through expertly managed events.

What You’ll Do

• Event Support & Coordination: Assist with the comprehensive, end-to-end execution of regional events, encompassing a diverse range from large industry trade shows and conferences to exclusive executive roundtables and hospitality activations.
• Logistics & Inventory Management: Precisely coordinate all event collateral, signage, and booth assets, including managing international shipping, handling customs documentation, tracking deliveries, and overseeing on-site vendor operations.
• Vendor & Supplier Liaison: Serve as the primary point of contact with external agencies, production partners, and booth contractors, ensuring deliverable timelines are met, collecting quotes, and meticulously tracking purchase orders and invoices against established project budgets.
• On-Site Operational Support: Orchestrate event staffing schedules, manage the attendee registration desk logistics with efficiency, and provide crucial on-site support for setup and teardown as needed.
• Marketing & Go-To-Market Alignment: Collaborate closely with field marketing leads to help execute impactful pre-event promotional campaigns, craft engaging attendee email communications, and manage post-event follow-up schedules.
• Lead Tracking & Measurement: Facilitate post-event lead capture processes, ensure accurate badge-scanner data entry, and manage CRM uploads to support effective lead routing, robust ROI reporting, and comprehensive post-event analysis.
• Process Documentation: Maintain and update regional event calendars, and refine the team's internal event operations playbook and asset guidelines to ensure consistency and efficiency.

What You’ll Bring

Must-Have Qualifications

• A minimum of 2 years of proven experience in event marketing, field marketing, or event operations.
• Professional working fluency in English, enabling seamless communication in a fast-paced international environment.
• Demonstrated operational precision, with a strong ability to manage multi-vendor logistics, intricate shipping schedules, and detailed budget/invoice administration.
• Practical familiarity with CRM platforms (e.g., Salesforce) and marketing automation tools (e.g., Marketo, HubSpot, or Pardot) for effective attendee tracking and lead capture.
• A highly motivated and collaborative professional comfortable managing complex, moving parts across fast-paced international workflows.

Nice-to-Have Qualifications

• Experience within a B2B, technology, or corporate agency environment.
• Professional proficiency in French, German, or Spanish, which will be considered a significant advantage.

Client Description

This global technology company is transforming how people move, connect, and earn by building innovative solutions across mobility, delivery, and freight. Operating in over 70 countries, it connects millions of professionals, individuals, and businesses every day through a seamless, app-based platform. The work environment is fast-paced, collaborative, and driven by a mission to make transportation and delivery more accessible worldwide.

Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.

Other Requirements

Mobility

Flexibility and willingness to travel to event sites across the EMEA region as needed.

This is a 12-months fixed term salaried position contracted via Aquent on behalf of our client as a third party and broken down in two (2) 6-months contracts. There is the possibility for extension.

The role offers €38K /annum (pro rata), based on experience – 40 hrs/week.

Due to the contracting nature of this role, only candidates with unrestricted rights to work in The Netherlands will be considered.