Project Coordinator Ovation Netherlands

MCI The Netherlands; Amsterdam; Hybrid; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Hybrid work

MCI Institute

OpenUp mental health

Open culture

Pension benefit

Social events

32 holidays

Room for ideas

Wellness program

Job summary

Ovation Netherlands is seeking a Project Coordinator in Amsterdam to help organise corporate events and programmes for international clients visiting the Netherlands.

You will work with Senior Project Managers, draft proposals, coordinate schedules, and provide on-site support, travelling when needed, while building strong relationships with suppliers.

The role requires HBO, 1–2 years in Meetings & Events, fluent Dutch and English, and a proactive, collaborative mindset.

Qualifications

• Completed HBO or equivalent level education.
• 1–2 years experience in Meetings & Events or hospitality.
• Fluent in Dutch and English (written and spoken).

Responsibilities

• Request quotations and negotiate with suppliers.
• Develop creative and practical proposals for clients.
• Prepare detailed event schedules and operational plans.
• Coordinate smaller projects from A to Z.
• Provide on-site support during events and programmes.
• Build and maintain relationships with supplier network.
• Monitor operational and financial aspects of projects.
• Participate in project meetings and debriefs.
• Incorporate client feedback to drive improvements.

Skills

Organisational skills

Multitasking

Dutch & English

Microsoft Office

Education

Higher professional education HBO

Tools

Microsoft Office

Job description

Are you passionate about events, hospitality and creating unforgettable experiences? Do you enjoy organising, keeping track of lots of moving parts and seeing a project come to life?

At Ovation Netherlands, we are looking for a Project Coordinator to join our team in Amsterdam. You’ll help organise corporate events and programmes for international clients coming to the Netherlands for meetings, congresses, study programmes and incentives. From finding the right supplier to being there when the event happens, you’ll be involved in making it all come together.

What will you do?

No two projects are quite the same. Working closely with our (Senior) Project Managers and fellow Project Coordinators, you will support larger projects while gradually taking ownership of smaller projects yourself.

You Will

• Request quotations and negotiate with suppliers and partners.
• Help develop creative and practical proposals for our clients.
• Prepare detailed event schedules and operational plans.
• Coordinate smaller projects from A to Z.
• Provide on-site support during events and programmes.
• Build and maintain strong relationships with our supplier network.
• Keep an eye on both the operational and financial side of your projects.
• Participate actively in project meetings and event debriefs.
• Collect client feedback and turn insights into improvements.
• Help us make responsible choices by considering sustainable venues, suppliers, materials and waste reduction throughout the event process.

And because events don’t always happen between 9 and 5, you’ll occasionally travel or work outside regular office hours when a project requires it.

Who are you?

You don’t need to know everything yet. This is a coordinator role, so we’re looking for someone who is eager to learn, takes ownership and enjoys developing within the events industry.

You

• Have completed a relevant higher professional education programme (HBO) or have an equivalent level of working and thinking.
• Have 1-2 years experience in the Meetings & Events or hospitality industry.
• Are organised and comfortable managing several tasks at the same time.
• Keep your cool when things get busy or plans change.
• Are proactive and take responsibility for getting things done.
• Enjoy working collaboratively while also being able to work independently.
• Have strong Microsoft Office and general digital skills.
• Are fluent in Dutch and English, both written and spoken.
• Are flexible and willing to travel and occasionally work evenings or weekends.
• Are comfortable using approved digital and AI tools responsibly as part of your work.

Who We Are

Ovation Netherlands is part of MCI the Netherlands, where around 50 professionals work together to create unique experiences for our clients all over the world. If you join our international and diverse world, be ready to contribute, learn and grow as you go. Our culture blends informality with ambition. We move fast, support each other like family, and balance hard work with plenty of shared moments; team events, celebrations, and social activities that make our workplace feel alive.

How We Work

At Ovation Netherlands, you’ll work in a self-managing, multidisciplinary squad. Feedback, self-reflection and regular retrospectives are part of how we work. We expect everyone to contribute, speak up, keep learning and help the team improve. This means we’re looking for someone who doesn’t just wait to be told what to do. You’re curious, open to feedback and happy to take initiative.

What We Offer

Joining Ovation Netherlands means becoming part of an international, creative and fast-paced events environment where you’ll have plenty of opportunity to learn and grow.

Besides Our Culture, We Offer You

• A hybrid working environment, including home office supplies
• Continuous learning through our very own MCI Institute (online and offline)
• We support your wellbeing with access to OpenUp, an online mental health and coaching platform.
• The opportunity to work in an open-minded, informal environment where feedback and development matter.
• Beneficial pension premium, paid for 2/3 by MCI The Netherlands
• Social activities including quarterly gatherings, team outings and a memorable end-of-year party
• With 32 holidays (based on a fulltime contract, 7 days appointed by MCI) you will have enough time to relax.
• Room for new ideas and initiatives. If you don’t try, you don’t know if it could work, so let’s try new ideas. We are open to everything!
• A vitality program that includes 1 free hour per week for personal wellness activities, a tax-free gym membership, and more!

The application process

When you have applied for the job…

• You will receive an email that we received your application in good order
• When we also feel a match, we will contact you to plan an interview
• Time for the first interview
• If we are curious to know more about you, we will invite you for a second interview. A practical assessment may be part of the recruiting process.
• When we still believe in the match … Welcome!

We are dedicated to fostering an inclusive environment with equal opportunities for everyone, regardless of race, color, religion, gender, sexual orientation, marital status, age or physical/mental ability.

We appreciate all who apply, though only those selected for an interview will be contacted. All applications remain confidential.

MCI is where you can bring your true self to work and be proud of what you do. Join us and make a difference!