Events Coordinator [AQ-24461]

Aquent; Amsterdam; On-site; EUR 34,000 - 42,000; Full time

Job summary

Aquent is seeking a B2B Event Marketing Coordinator to support the planning, production, and execution of regional events from Amsterdam. You will work with cross-functional teams to bring field activations, trade shows, and proprietary events to life across the EMEA region.

You will collaborate with Brand, Product Marketing, Communications, Sales, and Operations to drive pre-event campaigns, attendee communications, and post-event follow-up, including lead capture and CRM integration.

Qualifications

• 2+ years in event marketing or operations.
• Experience with B2B events preferred.
• Experience in tech/corporate environments is a plus.

Responsibilities

• Assist end-to-end execution of EMEA regional events, from trade shows to roundtables.
• Coordinate event collateral, signage, booth assets, and on-site logistics.
• Liaise with agencies, production partners, and booth contractors to track timelines, quotes, and invoices.
• Manage staffing schedules and attendee registration logistics; assist setup/teardown.
• Support pre-event campaigns, attendee communications, and post-event follow-up.
• Aid post-event lead capture, CRM uploads, and ROI reporting.
• Maintain regional event calendars and update internal event playbooks and guidelines.

Skills

Event marketing

Vendor management

B2B events

Tools

Salesforce

Marketo

HubSpot

Pardot

Job description

Our client, a leading global technology platform, is looking for an enthusiastic and organized B2B Event Marketing Coordinator to join their regional marketing team in Amsterdam. In this role, you will support the planning, production, and execution of business-to-business events across the EMEA region, helping connect the brand with enterprise clients and community partners.

Working closely with cross-functional partners in Brand, Product Marketing, Communications, Sales, and Operations, you will play a hands-on operational role in bringing B2B field activations, trade shows, and proprietary events to life.

What You’ll Do

• Event Support & Coordination: Assist with the end-to-end execution of EMEA regional events, ranging from large industry trade shows and conferences to executive roundtables and hospitality activations.
• Logistics & Inventory Management: Coordinate event collateral, signage, and booth assets, including handling international shipping, customs documentation, tracking, and on-site vendor deliveries.
• Vendor & Supplier Liaison: Liaise with external agencies, production partners, and booth contractors to confirm deliverable timelines, collect quotes, and track purchase orders and invoices against project budgets.
• On-Site Operational Support: Coordinate event staffing schedules, manage attendee registration desk logistics, and assist with on-site setup and teardown as needed.
• Marketing & GTM Alignment: Partner with field marketing leads to help execute pre-event promotional campaigns, attendee email communications, and post-event follow-up schedules.
• Lead Tracking & Measurement: Assist with post-event lead capture, badge-scanner data entry, and CRM upload to support lead routing, ROI reporting, and post-event analysis.
• Process Documentation: Maintain regional event calendars and update the team's internal event operations playbook and asset guidelines.

What You’ll Bring

• Min 2 years of proven experience in event marketing, field marketing, or event operations (B2B, tech, or corporate agency environment preferred).
• Communication & Languages: Professional working fluency in English is required; professional proficiency in French, German, or Spanish is considered an advantage.
• Operational Precision: Demonstrated ability to manage multi-vendor logistics, shipping schedules, and budget/invoice administration with strong attention to detail.
• Systems & Tools: Practical familiarity with CRM platforms (e.g., Salesforce) and marketing automation tools (e.g., Marketo, HubSpot, or Pardot) for attendee tracking and lead capture.
• Collaboration & Self-Direction: A motivated professional comfortable managing moving parts across fast-paced international workflows.

Client Description

This global technology company is transforming how people move, connect, and earn by building innovative solutions across mobility, delivery, and freight. Operating in over 70 countries, it connects millions of professionals, individuals, and businesses every day through a seamless, app-based platform. The work environment is fast-paced, collaborative, and driven by a mission to make transportation and delivery more accessible worldwide.

Aquent is dedicated to improving inclusivity & is proudly an equal opportunities employer. We encourage applications from under-represented groups & are committed to providing support to applicants with disabilities. We aim to provide reasonable accommodation for any part of the employment process, to those with a medical condition, disability or neurodivergence.

Other Requirements

Mobility: Flexibility and willingness to travel to event sites across the EMEA region as needed.

This is a 12-months fixed term salaried position contracted via Aquent on behalf of our client as a third party and broken down in two (2) 6-months contracts. There is the possibility for extension.

The role offers €38K /annum (pro rata), based on experience – 40 hrs/week.

Due to the contracting nature of this role, only candidates with unrestricted rights to work in The Netherlands will be considered.