Project Coordinator Ovation Netherlands

MCI Group; Amsterdam; Hybrid; EUR 32,000 - 42,000; Full time

Benefits offered by this job

Hybrid work

Continuous learning

OpenUp access

Feedback & development

Pension

Team social events

32 holidays

New ideas culture

Wellness program

Job summary

Ovation Netherlands, part of MCI the Netherlands, seeks a Project Coordinator to join our Amsterdam team. You will support corporate events and programmes for international clients, coordinating suppliers, schedules and on-site execution.

The role involves learning from Senior Project Managers and gradually handling smaller projects. You’ll be proactive, well-organised, and able to travel and work outside regular hours as needed while maintaining a strong focus on client satisfaction and

Qualifications

• HBO or equivalent level of education is required.
• 1–2 years experience in Meetings & Events or hospitality.
• Strong ability to manage multiple tasks and stay organised.

Responsibilities

• Assist Senior Project Managers and Coordinators on larger projects.
• Request quotations and negotiate with suppliers and partners.
• Prepare detailed event schedules and operational plans.
• Coordinate smaller projects from start to finish.
• Provide on-site support during events and programmes.
• Build and maintain relationships with suppliers.
• Monitor operational and financial aspects of projects.
• Participate in project meetings and debriefs.
• Collect client feedback and drive improvements.

Skills

MS Office

Fluent Dutch & English

Education

Higher professional education (HBO) or equivalent

Job description

Are you passionate about events, hospitality and creating unforgettable experiences? Do you enjoy organising, keeping track of lots of moving parts and seeing a project come to life?

At Ovation Netherlands, we are looking for a Project Coordinator to join our team in Amsterdam. You’ll help organise corporate events and programmes for international clients coming to the Netherlands for meetings, congresses, study programmes and incentives. From finding the right supplier to being there when the event happens, you’ll be involved in making it all come together.

What will you do?

No two projects are quite the same. Working closely with our (Senior) Project Managers and fellow Project Coordinators, you will support larger projects while gradually taking ownership of smaller projects yourself.

You will:

• Request quotations and negotiate with suppliers and partners.
• Help develop creative and practical proposals for our clients.
• Prepare detailed event schedules and operational plans.
• Coordinate smaller projects from A to Z.
• Provide on-site support during events and programmes.
• Build and maintain strong relationships with our supplier network.
• Keep an eye on both the operational and financial side of your projects.
• Participate actively in project meetings and event debriefs.
• Collect client feedback and turn insights into improvements.
• Help us make responsible choices by considering sustainable venues, suppliers, materials and waste reduction throughout the event process.

And because events don’t always happen between 9 and 5, you’ll occasionally travel or work outside regular office hours when a project requires it.

Who are you?

You don’t need to know everything yet. This is a coordinatorrole, so we’re looking for someone who is eager to learn, takes ownership and enjoys developing within the events industry.

You:

• Have completed a relevant higher professional education programme (HBO) or have an equivalent level of working and thinking.
• Have 1-2 years experience in the Meetings & Events or hospitality industry.
• Are organised and comfortable managing several tasks at the same time.
• Keep your cool when things get busy or plans change.
• Are proactive and take responsibility for getting things done.
• Enjoy working collaboratively while also being able to work independently.
• Have strong Microsoft Office and general digital skills.
• Are fluent in Dutch and English, both written and spoken.
• Are flexible and willing to travel and occasionally work evenings or weekends.
• Are comfortable using approved digital and AI tools responsibly as part of your work.

Who we are

Ovation Netherlands is part of MCI the Netherlands, where around 50 professionals work together to create unique experiences for our clients all over the world. If you join our international and diverse world, be ready to contribute, learn and grow as you go. Our culture blends informality with ambition. We move fast, support each other like family, and balance hard work with plenty of shared moments; team events, celebrations, and social activities that make our workplace feel alive.

How we work

At Ovation Netherlands, you’ll work in a self-managing, multidisciplinary squad. Feedback, self-reflection and regular retrospectives are part of how we work. We expect everyone to contribute, speak up, keep learning and help the team improve. This means we’re looking for someone who doesn’t just wait to be told what to do. You’re curious, open to feedback and happy to take initiative.

What we offer

Joining Ovation Netherlands means becoming part of an international, creative and fast-paced events environment where you’ll have plenty of opportunity to learn and grow.

Besides our culture, we offer you:

• Ahybrid working environment, including home office supplies
• Continuous learningthrough our very own MCI Institute (online and offline)
• We support your wellbeing with access toOpenUp, an online mental health and coaching platform.
• The opportunity to work in an open-minded, informal environment where feedback and development matter.
• Beneficial pension premium, paid for 2/3 by MCI The Netherlands
• Social activities including quarterly gatherings,team outingsand a memorable end-of-year party
• With32 holidays(based on a fulltime contract, 7 days appointed by MCI) you will have enough time to relax.
• Room fornew ideas and initiatives. If you don’t try, you don’t know if it could work, so let’s try new ideas. We are open to everything!
• Avitality program that includes 1 free hour per week for personal wellness activities, a tax-free gym membership, and more!

We are dedicated to fostering an inclusive environment with equal opportunities for everyone, regardless of race, color, religion, gender, sexual orientation, marital status, age or physical/mental ability.

MCI is where you can bring your true self to work and be proud of what you do. Join us and make a difference!