Engineering Admin & Compliance Coordinator

The Pyrmont Curaçao Beach Resort; Netherlands; Remote; EUR 36,000 - 52,000; Full time

Job summary

The Pyrmont Curaçao Beach Resort is seeking an Engineering Administrator to provide comprehensive administrative support to the Engineering department. You will manage records, purchase orders, and compliance files, ensuring accuracy and timeliness to uphold Marriott brand standards.

You will liaise with vendors, assist with invoicing and payroll close, coordinate meetings, and support budgeting, safety briefings, and inventory.

Qualifications

• Degree in Business Administration, Hospitality Management, or related field preferred.
• Minimum of 2 years administrative experience, preferably in a hotel or facilities-related environment
• Proficient in Microsoft office (Excel, Outlook, Work). Experience with procurement or maintenance software is an advantage.
• Strong organizational skills with high attention to detail and accuracy.
• Ability to manage multiple priorities and maintain confidentiality.
• Organized and structured with strong follow-up skills.
• Professional, reliable, and service-oriented.
• Collaborative, with a helpful attitude and willingness to support both leadership and technicians.
• Maintains composure and efficiency in a fast-paced environment.

Responsibilities

• Serve as the primary administrative point of contact for the Engineering department.
• Manage departmental correspondence, documentation, and filing systems.
• Maintain up-to-date records of work orders, maintenance logs, inspection reports, and equipment manuals.
• Prepare daily, weekly, and monthly departmental reports as required by the Director of Engineering.
• Support scheduling and coordination of departmental meetings, training sessions, and safety briefings.
• Handle schedule updates of the Engineering team, as directed.
• Prepare and process purchase requests and purchase orders for materials, parts, and services.
• Follow up on deliveries, invoices, and approvals in collaboration with the Purchasing and Finance departments.
• Coordinate contractor access, visitor passes, and safety briefings as required.
• Maintain documentation related to safety, fire, life, and environmental systems in line with local regulations and Marriott brand standards.
• Track inspection scheduled, certifications, and licenses, ensuring timely renewals.
• Support audits by providing required documentation and assisting with record verification.
• Keep Safety data sheets and compliance binders organized and accessible.
• Assist in preparing performance reports for preventive maintenance, energy consumption, and project tracking.
• Maintain shared drives or data systems for the department.
• Communicate efficiently with other departments regarding engineering-related follow-ups.
• Support director of Engineering with administrative follow-up and correspondence.
• Assist in monitoring departmental budgets and expenditures.
• Support inventory management through documentation of received materials and usage records.
• Help track and reconcile supplier invoices, ensuring proper coding and timely submission for payment.
• Assists with monthly accruals, controllables, and closing.

Skills

Admin degree

Hospitality familiarity

2+ years experience

MS Office

Organizational skills

Communication skills

Confidentiality

Education

Business Administration

Hospitality Management

Tools

Procurement software

Job description

The Pyrmont Curaçao Beach Resort is seeking an Engineering Administrator to provide comprehensive administrative support to the Engineering department. You will manage records, purchase orders, and compliance files, ensuring accuracy and timeliness to uphold Marriott brand standards.

You will liaise with vendors, assist with invoicing and payroll close, coordinate meetings, and support budgeting, safety briefings, and inventory.