Back Office & Crew Coordinator

Atlas Inexco; Leiden; On-site; EUR 25,000 - 38,000; Full time

Job summary

Atlas Inexco in Leiden is seeking an organised administrator to support our offshore crew logistics operations. You will prepare contracts and documents, keep files up to date, and help with travel arrangements.

No prior offshore experience is required; we train you. You will work in a small team, use English and Dutch daily, and grow through learning our systems and procedures.

Qualifications

• Must be organised with good attention to detail and accurate record-keeping.
• Strong communication skills in English and Dutch, with cross-team coordination.
• Comfortable learning new systems and working in a small team.

Responsibilities

• Prepare contracts and personnel documents.
• Keep personnel files, certificates and documents up to date.
• Check expiry dates of certificates, medicals and other required documents.
• Assist with timesheets, expenses and basic financial administration.
• Arrange crew travel from home to vessel or work location and back.
• Book flights, hotels, taxis and other transport when needed.
• Assist with visa applications and travel requirements.
• Send joining instructions and travel information to personnel.
• Stay in contact with crew members, clients and colleagues during mobilisations.
• Help with general day-to-day back-office administration.

Skills

Organised

Attention to detail

Communication skills

English and Dutch

Team player

Computer literacy

Education

High school diploma or equivalent

Tools

MS Office

Job description

Atlas Inexco supplies personnel to international offshore, maritime and construction projects. We

are looking for a new colleague to support our team with administration and crew logistics.

Experience in the offshore or maritime industry is not required. We will teach you our

systems, procedures and the practical side of the job.

The role

You will be an important part of the daily operation. Once one of our people is selected for a

project, you help make sure everything is arranged correctly: the contract, documents, certificates,

visa if needed, and the complete journey to the vessel or work location.

You do not need to know all of this from day one. We are looking for someone who is reliable,

willing to learn and enjoys organising things and helping people.

What will you do?

• Prepare contracts and other personnel documents
• Keep personnel files, certificates and documents up to date
• Check expiry dates of certificates, medicals and other required documents
• Assist with timesheets, expenses and basic financial administration
• Arrange crew travel from home to the vessel or work location and back
• Book flights, hotels, taxis and other transport when needed
• Assist with visa applications, work permits and other travel requirements
• Send joining instructions and travel information to our personnel
• Stay in contact with crew members, clients and colleagues during mobilisations
• Help with general day-to-day back-office administration

Who are we looking for?

• You live within commuting distance of Leiden
• You are organised and accurate
• You communicate easily with different people
• You are comfortable working in English and Dutch
• You can work independently, but also enjoy being part of a small team
• You are comfortable using a computer and learning new systems
• You stay calm when travel plans or schedules change

Working hours:

We are looking for someone to join us on either a 40- or 32-hour working week.