Administrator | ENG

Undutchables; Rotterdam; On-site; EUR 28,000 - 40,000; Full time

Job summary

Undutchables is seeking an Administrator based in the Rotterdam area. The role starts with general administration and gradually adds logistic administration responsibilities, requiring a flexible personality with an administrative background and an interest in logistics.

You will handle contracts, shipping documentation, and supplier communications as part of digitizing the administration, coordinating loading, bookings, insurance, and updates to contract lists and sailing schedules.

Qualifications

• Administrative background with ability to coordinate general activities.
• Interest in logistics and willingness to digitize processes.

Responsibilities

• Issuing contracts and reviewing terms per department instructions.
• Managing letters of credit and payment documents.
• Coordinating shipments, bookings, and transport insurance.
• Updating contract and sailing lists and filing executed contracts.

Skills

Administrative background

Interest in logistics

Job description

Please note that, in order to be considered for this role, candidates must be already based in the Rotterdam area and hold a valid work permit, as the client is unable to provide sponsorship

In this role you start with general administration and with time adding logistic administration responsibilities. As the Administrator you should be a flexible person with an administrative background, willing to coordinate general activities. For this role our client is looking for someone who has administrative skills, with an interest in logistics, as they are currently in the process of digitizing their administration.

Here are some examples of your daily tasks:

Execution contracts:

• Issuing contracts as per instructions of trader and/or head of the department
• Emission and continuous control of Letters of Credit or any other type
• of payment document
• Control purchase contract terms
• Receipt, control and dispatch of documentation
• Shipment advice
• Control of suppliers invoices

Logistics:

• Following up of loading and shipments
• Covering insurance of transport
• Making bookings with shipping companies
• Passing on instructions to suppliers etc

General duties:

• Applying for samples
• Sending samples to our customers
• Updating sailing list
• Updating list of executed contracts
• Updating contract list
• Filing of executed contracts