Warehouse Admin Officer

Ha Li Fa Manufacturing Sdn Bhd; Iskandar Puteri; On-site; MYR 39,000 - 61,000; Full time

Job summary

Ha Li Fa Manufacturing Sdn Bhd is seeking a dedicated Warehouse Admin Officer to oversee daily warehouse operations, ensure stock accuracy, and uphold Halal compliance and cold storage standards.

You will coordinate daily receiving, warehousing and distribution with SAP-based records, perform regular stock counts, monitor temperatures in cold rooms, and supervise warehouse staff to maintain safety and productivity in a fast-paced environment.

Qualifications

• Diploma or equivalent in Logistics, Business Administration, or related field.
• 2–3 years' hands-on warehouse operations or logistics experience.
• Proficient in SAP and Microsoft Excel.
• Familiar with FIFO/FEFO, HACCP, GMP, and Halal storage standards.

Responsibilities

• Coordinate daily receiving, warehousing, and distribution activities to ensure smooth material flow.
• Perform daily stock counts and monthly inventory reconciliations with FIFO/FEFO.
• Monitor cold storage temperatures and report deviations promptly.
• Direct warehouse staff and forklift operators to maintain safety and productivity.
• Maintain records in SAP and manage DO/PO/Packing Lists and bin cards.
• Enforce 5S, HACCP/GMP, and Halal storage standards across bays.

Skills

SAP

Microsoft Excel

Education

Diploma or equivalent in Logistics / Business Administration

Job description

HA LI FA MANUFACTURING SDN BHD is seeking a dedicated Warehouse Admin Officer to oversee daily warehouse operations, maintain stock accuracy, and uphold high standards of cold storage management and Halal compliance.

Key responsibilities

Coordinate daily receiving, warehousing, and distribution activities to ensure smooth material flow. Work closely with Procurement and Sales teams for real-time stock updates and shipment tracking.

Execute daily stock counts, physical audits, and monthly inventory reconciliations using FIFO/FEFO principles to achieve zero stock discrepancies.

Actively monitor and maintain optimal cold room and freezer storage temperatures for perishable items, reporting any deviations immediately.

Assign daily tasks, guide, and supervise warehouse assistants and forklift drivers to maximize floor productivity, safety, and operational discipline.

Maintain precise records of goods movement within the ERP (SAP) system. Issue, verify, and manage critical documents including Delivery Orders (DO), Purchase Orders (PO), Packing Lists, and Bin Cards.

Enforce 5S housekeeping, food safety guidelines (HACCP/GMP), and strict Halal storage standards across all storage and loading bays.

Ensure all material handling equipment (forklifts, reach trucks, pallet jacks) is operated safely by certified staff and serviced regularly.

About you

Diploma or equivalent Logistics, Business Administration, or a related field.

Minimum 2–3 years of hands‑on experience in warehouse operations or logistics management.

Proficient in SAP (or similar ERP systems) and Microsoft Excel.

Practical understanding of FIFO/FEFO, HACCP, GMP, and Halal storage standards.

Strong organizational capabilities, high attention to detail in stock reconciliation, and the ability to manage tight loading schedules.

Physically fit and comfortable working inside cold room / freezer environments.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Warehouse Administration Officer?
• Which of the following types of qualifications do you have?

Ha Li Fa Pte Ltd, founded in 1987 and established in 1993, was brought to life by Mrs. Ang's belief that a family's prosperity is firmly rooted in the solidarity of its members. She clearly conveyed this message to her children resulting in their passionate involvement, ever since childhood, in the production of fishballs.

Since its inception, Ha Li Fa Pte Ltd, through its "BoBo" brand, has gained a firm foothold in local and international markets. Its logistic network and production processes are well developed to deliver high-quality products that cater to changing consumer tastes and demands. After all, being customer driven has always been at the core of the "BoBo" brand.

The Company :

Ha Li Fa Pte Ltd, founded in 1987 and established in 1993, was brought to life by Mrs. Ang's belief that a family's prosperity is firmly rooted in the solidarity of its members. She clearly conveyed this message to her children resulting in their passionate involvement, ever since childhood, in the production of fishballs.

Since its inception, Ha Li Fa Pte Ltd, through its "BoBo" brand, has gained a firm foothold in local and international markets. Its logistic network and production processes are well developed to deliver high-quality products that cater to changing consumer tastes and demands. After all, being customer driven has always been at the core of the "BoBo" brand.

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