Tender Executive

The GMP Group; Kuala Lumpur; Presencial; MYR 56.000 - 100.000; A tiempo parcial

Descripción de la vacante

The GMP Group in Malaysia is seeking a Tender Analyst to coordinate global/regional tenders, RFIs/RFQs, and ensure timely, compliant responses. You will analyze RFQ requirements, manage internal stakeholders, and optimize pricing strategies to support closure of business opportunities.

You will also oversee data profiling, post-bid analysis, and maintain pricing databases, while collaborating with sales teams and third-party providers. This is a 6-month contract with standard business hours.

Formación

• College degree in business or a related field.
• 2 to 4 years’ work experience in freight forwarding global/regional tenders.
• Advanced MS Excel skills and strong analytical skills
• Effective time management with problem solving and decision-making skills
• Excellent organizational and time management skills to manage multiple projects, objectives, and deadlines
• Experience with business intelligence tools and platforms
• Flexible scheduling – ability to work nonstandard business hours on occasion
• Ability to initiate and develop relationships with internal/external customers and third-party service providers
• Team-player capable of working in a team-orientated, collaborative, environment.

Responsabilidades

• Coordinate tender responses with Global/Regional tender team.
• Ensure all tender responses are provided accurately within the timeframes.
• Analyse RFQ requirements/conditions and distribute tasks to internal stakeholders.
• Identify and summarize potential red flags in tender material.
• Follow up RFQs and communicate feedback to source competitive rates.
• Work with National Key Account/Sales on pricing strategies for RFQs.
• Perform final check on pricing and convert local rate sheets to internal format.
• Provide quality costing proposals for bid owners.
• Support local RFQs in competitive rates negotiation.
• Oversee development of response formats/pricing matrices and timely submissions.
• Maintain tender data profiling and records, including bid logs.
• Ensure post-bid analysis is performed and feedback shared.

Conocimientos

Advanced Excel

Analytical skills

Time management

Stakeholder management

Educación

College degree in business or related field

Herramientas

BI tools

Descripción del empleo

Coordinate and Complete Global, Regional, Country Tenders / RFI’s / RFQ’s

Coordinate tender responses with the Global/Regional tender team

Ensure all tenders responses are provided accurately within the timeframes given

Ensure compliance with Tender Management process.

Analyse RFQ’s requirements/conditions and distribute tasks to internal stakeholders, and review/validate information received from the internal stakeholders.

Identify and summarize potential “red flags” (commercial/operational risks) in tender material

Follow up of RFQ as needed and communicate the positive or negative feedback in respect of being able to source the competitive rates to support the closure of all business opportunities

Work with National Key Account/Sales team on pricing strategies for in house & news accounts through RFQs

Perform final check on overall pricing and convert local customer rate sheet into internal rate format before launching

Provide a quality costing proposal to the assigned bid owner/Sales for validation and submission to the Customer.

Support local RFQs in competitive rates negotiation with the Networks

Engage in non-RFQ opportunities when needed, such as RFQ avoidance exercises, pricing Refresh exercises (quarterly validity), and additional Lanes quotes

Oversee the entire process which includes the development of response format/pricing matrix/responding to queries as well as timely submission of RFI, RFP and RFQ to lead team/bid owners.

Maintain tender data profiling and records, including the update of monthly bid log and completed Tenders

Ensure post bid analysis to be performed by bid owners for all bids, both successful and unsuccessful Tenders. Ensure received tender feedback is shared with relevant functions in the organization.

Review post-mortem results of previous RFQ response & apply corrective measures

Maintain and update pricing country database.

Handle sensitive and/or confidential documents and information

Perform final check on overall pricing and convert customer rate sheet into internal rate

Requirements:

College degree in business or a related field.

2 to 4 years’ work experience in freight forwarding global/regional tenders.

Advanced MS Excel skills and strong analytical skills

Effective time management with problem solving and decision-making skills

Excellent organizational and time management skills to manage multiple projects, objectives, and deadlines

Experience with business intelligence tools and platforms

Flexible scheduling – ability to work nonstandard business hours on occasion

Ability to initiate and develop relationships with internal/external customers and third-party service providers

Team-player capable of working in a team-orientated, collaborative, environment.

Working Arrangement:

Working Hours: Monday - Friday (9am-6pm)

Employment Type: 6 months contract

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?

The Global Manpower Professionals (GMP) Group, founded in 1991, began as a recruitment company in Singapore offering job placements for technical personnel in manufacturing-based firms. Since then, the group has progressed to become a regional human capital solutions provider across all industries.

Today, GMP has regional offices in Malaysia and has established ties with several associate companies in countries such as Philippines, United Kingdom, and the United States of America. The group’s extensive network and comprehensive services have, once again, reaffirmed GMP’s role as one of the most dynamic staffing professionals in the region.

The Global Manpower Professionals (GMP) Group, founded in 1991, began as a recruitment company in Singapore offering job placements for technical personnel in manufacturing-based firms. Since then, the group has progressed to become a regional human capital solutions provider across all industries.

Today, GMP has regional offices in Malaysia and has established ties with several associate companies in countries such as Philippines, United Kingdom, and the United States of America. The group’s extensive network and comprehensive services have, once again, reaffirmed GMP’s role as one of the most dynamic staffing professionals in the region.