Tender Executive

Pelabuhan Tanjung Pelepas Sdn Bhd (PTP); Gelang Patah; On-site; MYR 90,000 - 120,000; Full time

Job summary

Pelabuhan Tanjung Pelepas Sdn Bhd (PTP) is seeking an Executive, Tender to join our Procurement & Tender team in Malaysia. The role focuses on managing tender activities from initiation to award, ensuring efficiency, competitiveness, and compliance with PTP procurement standards.

You will collaborate with business owners, vendors and stakeholders, review proposals, negotiate, and support cost-saving initiatives while maintaining quality and timely purchasing through the ERP system.

Qualifications

• Bachelor's degree or equivalent from a recognised institution.
• Minimum 5 years of relevant experience in purchasing/procurement, with tender & contract management.
• Good understanding of procurement processes, tendering, sourcing and commercial evaluation.
• Strong negotiation, analytical, communication and stakeholder management skills.
• Able to manage multiple tender activities and deadlines independently.
• Familiarity with Incoterms and SLA.
• Experience with SAP, Oracle or other ERP/procurement systems.
• Exposure to vendor management and supply chain activities; CIPS or CILT certification is an added advantage.

Responsibilities

• Manage end-to-end tender activities, ensuring milestones and award timelines are met.
• Prepare, review and coordinate tender documentation, bid submissions and procurement records.
• Coordinate tender meetings with business owners, vendors and stakeholders.
• Review and evaluate commercial proposals for compliance with specifications, budget and market conditions.
• Support tender/quotation evaluation, negotiation and award recommendations.
• Monitor tender approvals and ensure purchasing activities are processed through the ERP system.
• Analyse procurement information, identify supply chain risks and propose practical solutions.
• Support cost-saving and cost-avoidance initiatives while maintaining quality and delivery requirements.
• Maintain accurate tender records, databases, tracking reports and Tender Committee documentation.
• Support vendor performance monitoring and maintain effective working relationships with key vendors.
• Ensure all tender and procurement activities comply with PTP policies, HSSE and governance requirements.

Skills

Tender management

Negotiation

Analytical skills

Stakeholder management

Procurement processes

Sourcing

Commercial evaluation

Education

Bachelor's degree or equivalent

Tools

SAP

Oracle

Job description

We are looking for a proactive and commercially minded Executive, Tender to join our Procurement & Tender team.

This role will support and manage tender activities from initiation through evaluation and award, ensuring the process is completed efficiently, competitively and in accordance with PTP's procurement requirements.

Key Responsibilities

• Manage and coordinate end-to-end tender activities, ensuring key milestones and award timelines are met.
• Prepare, review and coordinate tender documentation, bid submissions and related procurement records.
• Coordinate tender meetings and work closely with business owners, vendors, contractors and other stakeholders throughout the tender process.
• Review and evaluate commercial proposals to ensure compliance with specifications, budget requirements and market conditions.
• Support tender/quotation evaluation, negotiation and award recommendations.
• Monitor tender approvals and ensure subsequent purchasing activities are processed accurately and timely through the ERP system.
• Analyse procurement information, identify supply chain risks and recommend practical solutions.
• Support cost-saving and cost-avoidance initiatives while maintaining quality and delivery requirements.
• Maintain accurate tender records, databases, tracking reports and Tender Committee documentation.
• Support vendor performance monitoring and maintain effective working relationships with key vendors.
• Ensure all tender and procurement activities comply with applicable PTP policies, procedures, HSSE and governance requirements.

What We're Looking For

• Bachelor's Degree or relevant professional qualification from a recognised institution.
• Minimum 5 years of relevant experience in purchasing/procurement, preferably with exposure to tender and contract management.
• Good understanding of procurement processes, tendering, sourcing and commercial evaluation.
• Strong negotiation, analytical, communication and stakeholder management skills.
• Able to manage multiple tender activities and deadlines independently.
• Familiarity with procurement terminology and commercial terms such as Incoterms and SLA.
• Experience with SAP, Oracle or other ERP/procurement systems will be an advantage.
• Exposure to vendor management, sourcing and supply chain activities is preferred.CIPS or CILT certification will be an added advantage.

Port of Tanjung Pelepas, Malaysia's largest and busiest container terminal, is a world class port located at the southern tip of the Malaysian peninsula and at the confluence of the east-west trade lanes. Enjoying geographical advantage, multimodal connectivity and situated within Malaysia's southern gateway Iskandar Malaysia, we are poised to become the preferred Port of Choice in South East Asia.

Port of Tanjung Pelepas, Malaysia's largest and busiest container terminal, is a world class port located at the southern tip of the Malaysian peninsula and at the confluence of the east-west trade lanes. Enjoying geographical advantage, multimodal connectivity and situated within Malaysia's southern gateway Iskandar Malaysia, we are poised to become the preferred Port of Choice in South East Asia.