Tender Analyst (6 months contract)

Randstad Malaysia

Kuala Lumpur

On-site

MYR 50,000 - 80,000

Full time

9 days ago

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Job summary

Randstad Malaysia seeks a Tender & Pricing Analyst to oversee end-to-end tender processes in the Kuala Lumpur branch. You will coordinate RFIs/RFQs, ensure compliance with tender management procedures, and collaborate with Global/Regional teams to deliver accurate responses within deadlines.

The role requires a Diploma or Bachelor's Degree and around 2 years of experience in tender, pricing, or negotiations.

Qualifications

Experience in tender, RFQ/RFI/RFP processes and bid management.
Knowledge of pricing strategies and cost modelling for bids.
Strong negotiation and stakeholder management abilities.

Responsibilities

Coordinate and complete Global, Regional, Country Tender RFIs/RFQs within given timeframes.
Coordinate tender responses with Global/Regional tender teams.
Ensure compliance with Tender Management processes and ISO/GDP requirements.
Analyse RFQs and distribute tasks to internal stakeholders; review information received.
Identify potential commercial/operational risks in tender material.
Support pricing negotiations to secure competitive rates for opportunities.
Develop response formats/pricing matrices and timely submission of RFIs/RFPs/RFQs to bid owners.
Maintain tender data profiling and monthly bid logs; update tender records.
Facilitate post-bid analysis and share feedback with relevant functions.

Skills

tender

pricing

negotiation

Education

Diploma or Bachelor's Degree in related field

Associate Degree/Diploma

Job description

About the company

Logistic & supply chain

About the job

This position is responsible to oversee and manage end-to-end processes and operations within the branch location. Must ensure adherence to all laws and legal regulations, provide excellent customer service, manage on-site staff, optimize productivity, grow the business, monitor all financial matters and support sales staff as needed and in compliance with ISO, GDP, as well as all legal and corporate requirements.

Coordinate and Complete Global, Regional, Country Tenders / RFI's / RFQ's
Coordinate tender responses with the Global/Regional tender team
Ensure all tenders responses are provided accurately within the timeframes given
Ensure compliance with Tender Management process.
Analyse RFQ's requirements/conditions and distribute tasks to internal stakeholders, and review/validate information received from the internal stakeholders.
Identify and summarize potential "red flags" (commercial/operational risks) in tendermaterial
Follow up of RFQ as needed and communicate the positive or negative feedback in respect of being able to source the competitive rates to support the closure of all business opportunities
Work with National Key Account/Sales team on pricing strategies for in house & news accounts through RFQs
Perform final check on overall pricing and convert local customer rate sheet into internal rate format before launching
Provide a quality costing proposal to the assigned bid owner/Sales for validation and submission to the Customer.
Support local RFQs in competitive rates negotiation with the Networks
Engage in non-RFQ opportunities when needed, such as RFQ avoidance exercises, pricing Refresh exercises (quarterly validity), and additional Lanes quotes
Oversee the entire process which includes the development of response format/pricing matrix/responding to queries as well as timely submission of RFI, RFP and RFQ to lead team/bid owners.
Maintain tender data profiling and records, including the update of monthly bid log and completed Tenders
Ensure post bid analysis to be performed by bid owners for all bids, both successful and unsuccessful Tenders. Ensure received tender feedback is shared with relevant functions in the organization.
Review post-mortem results of previous RFQ response & apply corrective measures
Maintain and update pricing country database.
Handle sensitive and/or confidential documents and information
Perform final check on overall pricing and convert customer rate sheet into internal rate