TENDER AND QUOTATION EXECUTIVE

CHARDIKALA LOGISTICS SDN BHD; Kuala Lumpur; On-site; MYR 60,000 - 84,000; Full time

Benefits offered by this job

Medical insurance

Company car

Free parking

EPF/SOCSO/EIS & HRDF

Job summary

CHARDIKALA LOGISTICS SDN BHD is seeking a capable administrator to oversee a range of tasks from regulatory compliance to tender management and business development. The role covers government submissions, licensing renewals, client onboarding, and campaigns with social media engagement.

You will coordinate trainings, handle customer service, and support insurance and tenancy activities while ensuring timely, accurate documentation and strong stakeholder communication.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Marketing or related field.
• 1–3 years of experience in administration, operations, tender management, or similar role.
• Experience with e-Perolehan and government-related processes is an advantage.
• Familiarity with licensing/regulatory requirements (KDN, PIKM, PBT).
• Knowledge of tender documentation/submission for private and government sectors.
• Proficient in English and Bahasa Malaysia (written and spoken).
• Proficient in MS Office and general computer applications.
• Strong organizational skills, detail-oriented, able to manage multiple tasks.
• Independent and proactive with ability to meet deadlines.

Responsibilities

• Manage administrative, operational, and regulatory processes, including government submissions and licensing.
• Oversee e-Perolehan and government-related processes.
• Coordinate tenders for private and government sectors including KPM tenders.
• Administer e-SIMS and KDN vetting for new staff.
• Prepare, monitor, and renew tenancy agreements, proposals, quotes, and service contracts.
• Maintain records of clients’ SOPs, rules and regulatory requirements.
• Plan and execute training programs (CSG and TNG).
• Provide customer service while researching and telemarketing to engage potential clients.
• Coordinate registrations with government bodies and onboarding of new clients.
• Coordinate insurance claims and annual policy renewals.

Skills

Communication skills

MS Office

Organizational skills

Independent worker

Multitasking

Education

Diploma or Bachelor’s Degree in Business Administration/Management/Marketing

Tools

Microsoft Office

Job description

This role involves managing administrative, operational, and regulatory processes for the company, including government-related submissions, licensing, tender coordination, and client onboarding. The position also encompasses marketing and business development activities, including campaign execution, social media management, and customer engagement.

Key responsibilities

Manage and handle e-Perolehan processes, including government-related submissions and compliance

Oversee registration and renewal of company licenses (e.g., KDN, PIKM, PBT) and ensure all regulatory requirements are up to date

Coordinate and manage company tenders for both private and government sectors, including KPM tenders

Administer e-SIMS processes and facilitate KDN vetting for all new staff upon HR notification

Prepare, monitor, and renew tenancy agreements, service proposals, quotations, order confirmations, and service contracts

Maintain and organize records of clients' SOPs, rules, and regulatory requirements

Plan, arrange, and execute training programs, including CSG and TNG training initiatives

Handle customer service matters while conducting research and telemarketing to engage potential clients

Manage registrations with government bodies and onboarding of new clients

Coordinate insurance claims and oversee annual insurance policy renewals with agents

About you

Diploma or Bachelor's Degree in Business Administration, Management, Marketing, or a related field

At least 1–3 years of working experience in administration, operations, tender management, or a similar role

Experience handling e-Perolehan and government-related processes is an added advantage

Familiarity with licensing and regulatory requirements (e.g., KDN, PIKM, PBT) is preferred

Basic knowledge of tender documentation and submission processes for both private and government sectors

Good communication skills in English and Bahasa Malaysia (both written and spoken)

Proficient in Microsoft Office (Word, Excel, PowerPoint) and general computer applications

Strong organizational skills with attention to detail and the ability to manage multiple tasks

Able to work independently, take initiative, and meet deadlines

Company location accessible and near with public transport

Walking distance to restaurant, food courts, banks

Medical insurance

EPF, SOCSO, EIS and HRDF contribution

Good career progression

Employee bonding program e.g teambuilding, potluck and more

Casual dress code

Company car

Free parking

Maternity leave

Opportunities for promotion