Office Administrator

Cheksern Young Builders Sdn Bhd; Petaling Jaya; On-site; MYR 28,000 - 39,000; Full time

Benefits offered by this job

Supportive work environment

Group Accident Insurance

Attractive Yearly Performance Bonus

Job summary

Cheksern Young Builders Sdn Bhd is seeking an administrative assistant to assist with document compilation for pre-qualification and tender submissions. This role includes liaising with inter-departmental teams and clients, managing office communications, and providing customer service to guests.

Ideal candidates should have at least 1-2 years of experience in administration and be proficient in Microsoft Office Suite. Additional language skills in Mandarin will be an advantage.

Qualifications

• Minimum of 1-2 years of experience in Admin.
• Ability to work independently under tight schedules with minimal supervision.
• Excellent verbal and written skills in English and Bahasa Malaysia.

Responsibilities

• Assist in preparing, coordinating, and compiling documents for submissions.
• Monitor and ensure tender submission due dates are adhered to.
• Coordinate and liaise with departments and clients on tender matters.
• Support receptionists in daily administrative office operations.
• Deliver friendly customer service to guests and clients.

Skills

Microsoft Office Suite

Standard office equipment

Verbal communication

Written communication

Education

SPM, STPM, A Level, Pre – U, Professional certificate, Diploma

Job description

- Assist the Commercial Admin and Inter-department in preparing, coordinating, and compiling documents for Pre-Qualification and Tendering submission.

- Assisting in quantity take – off and cost control of Preliminary Budget throughout project phases.

- Assist in monitoring and ensure that tender submission due dates are strictly adhered to, including the checking, binding, packing and preparation of outgoing submissions.

- Coordinate and liaise with all inter-department (Commercial, Project and Account) for processing and submission of all the tender's pre-qualifications to Clients or Consultants.

- To prepare, update and track the tender list.

- Coordinate and liaise with clients/ subcons/suppliers consultants related to tender and quotation matters.

- Carry out an efficient documentation and filing system.

- Support receptionists in the daily administrative office operation.

- Attend, handle and redirect incoming and outgoing calls, including emails and incoming and outgoing documents/parcels/cheque for signing with courier services and dispatch records.

- Deliver friendly, efficient customer service to on-call/walk in customer and create a warm and welcoming atmosphere for the company’s guests or customers.

- Manage upkeep, cleanliness and tidiness of reception area and meeting rooms.

- Undertake any ad hoc duties as assigned by superior.

- A minimum of 1-2 years’ experience in Admin.

- Candidates must possess at least SPM, STPM, A Level, Pre – U, Professional certificate, Diploma or equivalent.

- Good at Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other office management software.

- Ability to operate standard office equipment like scanners, printers, and multi-line phone systems.

- Familiarity with basic admin job.

- Able to work independently under tight schedule with minimum supervision.

- Excellent verbal and written skills in English and Bahasa Malaysia (Mandarin will be added advantage)

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an office administrator?
• Do you have experience preparing and submitting tenders?
• Which of the following languages are you fluent in?

Cheksern Young is specialized to provide excellent services from design to build in any interior or exterior, upgrading and refurbishment works., Our special expertise in project management will ensure that all undertaken projects are completed on time and aim to meet our client’s expectation and satisfaction.

Cheksern Young is specialized to provide excellent services from design to build in any interior or exterior, upgrading and refurbishment works., Our special expertise in project management will ensure that all undertaken projects are completed on time and aim to meet our client’s expectation and satisfaction.

Perks and benefits

• Supportive and Collaborative Work Environment
• Group Accident Insurance & Medical Benefits
• Attractive Yearly Performance Bonus