OFFICE ADMIN

ONE KEY SOLUTIONS SDN. BHD.; Petaling Jaya; On-site; MYR 40,000 - 67,000; Full time

Benefits offered by this job

EPF and SOCSO

MC Claim

Company Bonus

Festival Allowance

Staff claim RM1200/year

Job summary

ONE KEY SOLUTIONS SDN. BHD. is seeking a detail-oriented Sales Admin/Coordinator in Malaysia to support quotations, orders and tender opportunities.

You will liaise with suppliers, coordinate with technical, accounts and administration teams, and ensure accurate documentation and filing. The role requires a Diploma in Business Admin, Sales & Marketing or related field, 1–3 years of relevant experience, and strong MS Office skills.

Qualifications

• Diploma required in Business Administration, Sales & Marketing or related field.
• 1–3 years of Sales Admin/Coordinator experience preferred.
• Experience in electrical, lighting, engineering, construction or trading industry advantageous.
• Proficient in Excel, Word, Outlook.
• Good communication in English and Bahasa Malaysia; Mandarin is an added advantage.
• Strong attention to detail with good numerical and documentation skills.
• Able to handle quotations, customer enquiries, supplier follow-ups, sales orders and delivery documentation.

Responsibilities

• Handle customer enquiries promptly and professionally.
• Prepare and submit accurate quotations based on product specifications, project requirements and approved pricing.
• Assist in handling project enquiries and tender opportunities.
• Coordinate with relevant departments to ensure all project and tender requirements are properly addressed.
• Liaise with suppliers to obtain product pricing, availability, lead time and other relevant information.
• Process customer orders and prepare sales documentation, including Invoices and Delivery Orders (DO).
• Perform accurate data entry and maintain up-to-date customer, quotation, order and sales records using SQL System.
• Ensure proper filing and maintenance of sales-related documents and databases.
• Work closely with Technical Sales Engineers, Accounts and Administration to ensure effective coordination of customer requirements, quotations, orders, deliveries and payments.

Skills

Excel

Word

Outlook

Communication

Attention to detail

Time management

Education

Diploma in Business Administration, Sales & Marketing, or related field

Tools

SQL System

Job description

Handle customer enquiries promptly and professionally.

Prepare and submit accurate quotations to customers based on product specifications, project requirements and approved pricing.

Assist in handling project enquiries and tender opportunities.

Coordinate with relevant departments to ensure all project and tender requirements are properly addressed.

Liaise with suppliers to obtain product pricing, availability, lead time and other relevant information.

Process customer orders and prepare the necessary sales documentation, including Invoices and Delivery Orders (DO).

Perform accurate data entry and maintain up-to-date customer, quotation, order and sales records using SQL System.

Ensure proper filing and maintenance of sales-related documents and databases.

Work closely with Technical Sales Engineers, Accounts and Administration to ensure effective coordination of customer requirements, quotations, orders, deliveries and payments.

Requirements

Minimum Diploma in Business Administration, Sales & Marketing, or related field.

1-3 years of relevant experience in Sales Admin, Sales Coordinator, Sales Support or similar position is preferred.

Experience in electrical, lighting, engineering, construction or trading industry will be an advantage.

Proficient in Microsoft Office, particularly Excel, Word and Outlook.

Good communication skills in English and Bahasa Malaysia; Mandarin is an added advantage.

Strong attention to detail with good numerical and documentation skills.

Good follow-up, coordination and time-management skills.

Able to handle quotations, customer enquiries, supplier follow-ups, sales orders and delivery documentation.

Responsible, organized, proactive and willing to learn.

Able to work independently and coordinate effectively with customers, suppliers and internal departments.

Company Benefits:

• EPF and SOCSO
• MC Claim
• Company Bonus
• Festival Allowance for Hari Raya Aidil Fitri, Chinese New Year, Deepavali, Christmas and Malaysia Day
• Staff are entitled to claim RM1200/year in one claim (for related matters) after completed one year