IT TENDER EXECUTIVE

MySpatial Sdn Bhd; Seri Kembangan; On-site; MYR 60,000 - 90,000; Full time

Benefits offered by this job

Commission-based incentives

Medical claim RM600

Birthday voucher RM100 + birthday-leve

Free meals Fridays

Back to school support RM250

Job summary

MySpatial Sdn Bhd is seeking an energetic IT Tender Executive (Specialist) to own the full cycle of tendering and bidding, focusing on government projects. You will coordinate submissions, monitor calendars, compile documents, and ensure accuracy and timely delivery while liaising with IT vendors.

Ideal candidates have a Diploma or Bachelor’s degree in Business, Marketing, Finance, IT or related fields, with at least 2 years in government tender prep.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Marketing, Finance, Information Technology, or related field.
• Minimum of 2 years of working experience in tender preparation, particularly for government projects.
• Strong background in IT and knowledge of MOF, ePerolehan, CIDB, and government procurement procedures.

Responsibilities

• Coordinate, prepare, and compile tender and bid submission documents, including pre-qualification and technical submissions.
• Monitor and manage the tender submission calendar to ensure deadlines are met, including document checking, printing, binding, and delivery.
• Organize inputs from relevant departments to ensure accurate, timely bid submissions with minimal errors.
• Review daily tender postings (ePerolehan) and record due dates, submission instructions, and project timelines.
• Maintain and update the company's ePerolehan profile and liaise with the Company Secretary to renew certificates and registrations.

Skills

Detail-oriented

Organized

Self-motivated

Deadline-driven

Education

Diploma/Bachelor’s in Business Administration/IT

Tools

ePerolehan

CIDB portal

MOF/SSM portals

Job description

We are seeking an energetic IT Tender Executive (Specialist) to take ownership of the full cycle of our tendering and bidding processes. In this autonomous role, you will be the core driver behind our government project acquisitions, leveraging your IT background and vendor network to build flawless, winning proposals.

Key responsibilities

Coordinate, prepare, and compile tender and bid submission documents, including pre-qualification and technical submissions.

Monitor and manage the tender submission calendar to ensure all deadlines are met, including document checking, printing, binding, and delivery.

Organize inputs from relevant departments to ensure accurate, timely, and complete bid submissions with minimal to zero errors.

Review daily tender postings (especially via ePerolehan) and record key information such as due dates, submission instructions, and project timelines.

Maintain and ensure the company's ePerolehan profile is always up to date.

Ensure tender submissions follow standardized formats (font, layout, branding) and meet all client-specific requirements.

Maintain, regularly update, and liaise with the Company Secretary to renew company information and certificates, including the Ministry of Finance (MOF) Certificate and Kod Bidang, Sijil Digital, CIDB Certificate, and SSM Registration.

Register and maintain relevant company profiles with government authorities (e.g., MOF, CIDB, KKM).

Connect and liaise closely with various IT vendors, particularly in domains encompassing infrastructure, networks, servers, and AI.

About you

Diploma or Bachelor's Degree in Business Administration, Marketing, Finance, Information Technology, or a related field.

Minimum of 2 years of working experience in tender preparation, particularly for government projects.

Strong background in IT and thorough knowledge of MOF, ePerolehan, CIDB, and government procurement procedures.

Detail-oriented, energetic, highly organized, and deeply passionate about pursuing tenders.

Highly self-motivated with the ability to work alone effectively.

Highly resistant to pressure with the ability to handle multiple concurrent deadlines.

Willing to stay back at the office to meet strict submission deadlines.

Lucrative Commission Structure: Benefit directly from your success through MySpatial's commission-based incentives.

Standard Working Hours: Choose between standard working hours of 8.00am–5.00pm or 9.00am–6.00pm, Monday to Friday. Normal working hours are legally capped at forty-five hours in one week.

Health & Wellness: Benefit from an annual Medical Claim allowance of RM600 for permanent employees.

Culture & Perks: Enjoy a RM100 Birthday voucher along with 1 day of birthday leave.

Free Meals & Refreshments: Enjoy free meals provided by the company every Friday, alongside an enhanced pantry with a wide selection of food and beverages for your comfort.

Family Support: Receive a Back to School Support token of RM250 annually for employees with school-going children.

About us

MySpatial Sdn Bhd is a premier Geospatial as a Service (GaaS) and Digital Twin as a Service (DTaaS) provider in Malaysia. Established in 2009, MySpatial has cultivated a legacy of technical excellence, further distinguished by our prestigious Malaysia Digital status, ISO 9001:2015 certification, and selection as a Top 20 GrowMatch Entrepreneur 2024 by the Securities Commission Malaysia. MySpatial specialize in high-impact solutions for agriculture, defense, construction, and environmental sectors, bridging the gap between physical assets and digital intelligence.