Tenancy Admin Lead - Contracts & Dashboards

S P Setia Berhad; Kuala Lumpur; On-site; MYR 120,000 - 180,000; Full time

Benefits offered by this job

Medical

Miscellaneous allowance

Loans

Dental

Sports (e.g. Gym)

Parking

Staff Purchase Discount & Long Term In

Job summary

S P Setia Berhad in Kuala Lumpur is seeking an Assistant Manager, Tenancy Administration to manage tenancy documentation, coordinate with multiple stakeholders, and maintain accurate records and systems.

You will analyse tenancy data, prepare reports and dashboards, and support management decision-making while ensuring governance compliance. A strong focus on process improvement and accuracy is required.

Qualifications

• Bachelor’s Degree in Real Estate Management, Law, Business Administration or related field.
• 4–6 years of tenancy/contract administration experience or related functions.
• Strong experience in reviewing tenancy agreements and contract documents.

Responsibilities

• Manage and review tenancy documentation including Letters of Offer, Tenancy Agreements, renewals, amendments, and terminations.
• Review contract terms to align with approved commercial terms and identify contractual risks.
• Coordinate with tenants, solicitors, leasing teams, finance teams and internal stakeholders for timely execution of tenancy agreements.
• Monitor tenancy milestones, pre-commencement requirements, payments, renewals, expiries and terminations.
• Maintain accurate tenancy records, trackers, databases and digital filing systems.
• Prepare contract summaries, tenancy reports, dashboards and management presentation slides.
• Analyse tenancy data and provide updates, recommendations and insights for management decisions.
• Prepare draft reports and support monthly and quarterly submissions to Management and Board.
• Support audit, compliance and governance requirements through proper documentation and record management.
• Drive process improvements to enhance efficiency and controls within tenancy administration.

Skills

Analytical skills

Reporting skills

Presentation skills

Stakeholder management

MS Excel

MS PowerPoint

Education

Bachelor’s Degree in Real Estate Management, Law, Business Administration or related

Tools

Microsoft Office

Excel

PowerPoint

Job description

S P Setia Berhad in Kuala Lumpur is seeking an Assistant Manager, Tenancy Administration to manage tenancy documentation, coordinate with multiple stakeholders, and maintain accurate records and systems.

You will analyse tenancy data, prepare reports and dashboards, and support management decision-making while ensuring governance compliance. A strong focus on process improvement and accuracy is required.