Supply Chain Management Intern

Frencken Mechatronics (M) Sdn Bhd; George Town; On-site; MYR 33,000 - 60,000; Full time

Job summary

Frencken Mechatronics (M) Sdn Bhd in Malaysia seeks a detail-oriented administrator to support contract lifecycle management. You will integrate SCM contracts into the CLM system, ensure accurate data capture, and maintain organized electronic records.

The role requires English communication, basic contract knowledge, and the ability to perform repetitive data-entry tasks. You will review contracts, extract key details, and verify uploaded documents for completeness.

Qualifications

• Proficiency in document checking and data entry.
• Strong attention to detail with accuracy.
• Comfort with basic contract terminology and English.

Responsibilities

• Assist in integrating and uploading SCM contracts into the CLM system.
• Review contracts against required fields and ensure accuracy.
• Extract key details: parties, dates, expiry, type, and other info.
• Enter and update contract information in the CLM system.
• Check uploaded documents for completeness and accuracy.
• Organize electronic contract records per filing structure.
• Identify missing or inconsistent info and flag to the relevant person.
• Track status of contract integration and follow up on documents.
• Use AI tools to support extraction and admin tasks where applicable.
• Perform other admin and document-related tasks as assigned.

Skills

Attention to detail

Data entry

Microsoft Office

Independent worker

English language

Education

SPM/STPM

Diploma or Degree (advantage)

Job description

Assist in the integration and uploading of existing valid SCM-related contracts into the Contract Lifecycle Management (CLM) system.

Review existing contracts against the required information fields and ensure relevant information is accurately captured.

Extract key contract information, including contract parties, contract dates, expiry dates, contract type, and other relevant details.

Perform data entry and update contract information accurately in the CLM system.

Assist in checking and verifying uploaded contract documents for completeness and accuracy.

Organize and maintain electronic contract records in accordance with the required filing structure.

Identify missing, incomplete, or inconsistent information and highlight the issues to the relevant person for clarification.

Assist in tracking the status of contract integration and follow up on outstanding documents or information.

Use available AI tools to support contract information extraction and administrative activities, where applicable.

Perform other administrative and document-related tasks assigned by the supervisor.

Job Requirements

Minimum SPM / STPM qualification; Diploma or Degree in Business Administration, Supply Chain Management, Legal Studies, or a related field is an advantage.

Able to communicate and understand English.

Able to understand basic contract-related information and terminology.

Good attention to detail with strong accuracy in document checking and data entry.

Basic computer skills, particularly Microsoft Office applications.

Willing to perform repetitive document checking, data entry, filing, and administrative tasks.

Able to work independently and complete assigned tasks within the required timeline.

Responsible, organized, and willing to learn new systems and processes.

We are a fast-growing group of companies in contract equipment manufacturing providing one stop cost effective service to customers from Semiconductor, Analytical and medical industry. In line with the company’s aggressive expansion plans, we seek highly motivated and dedicated individuals to join our team in the following vacancy.

We are a fast-growing group of companies in contract equipment manufacturing providing one stop cost effective service to customers from Semiconductor, Analytical and medical industry. In line with the company’s aggressive expansion plans, we seek highly motivated and dedicated individuals to join our team in the following vacancy.