Supply Chain Administrator (Contract Position)

Colgate; Selangor; On-site; MYR 44,640 - 71,424; Full time

Job summary

Colgate seeks a Supply Chain Administrator (Contract Position) to act as the operational backbone for Engineering and Supply Chain at the manufacturing plant. You will manage spare parts inventory, issue POs, source RFQs and coordinate global logistics, while supporting regulatory reporting and cross-functional projects.

The role requires 2–3 years in engineering/spare parts admin, a relevant diploma or equivalent, and strong English/Bahasa Malaysia communication skills in a fast-paced

Qualifications

• 2–3 years hands-on experience as an engineering/spare parts administrator or supply chain admin in manufacturing.
• Diploma in Manufacturing, Supply Chain, Logistics, Business Admin or International Business; SPM with 5 years experience acceptable.
• Excellent written and spoken English and Bahasa Malaysia.
• Proficient with computers, spreadsheets and slide presentations; Google Workspace a plus.
• Detail-oriented, highly organized and able to thrive in a fast-paced environment.

Responsibilities

• Own end-to-end spare parts inventory and replenishment processes.
• Assist engineering store operations during the storekeeper's absence.
• Support stock counts to ensure 100% inventory accuracy.
• Issue and manage Purchase Orders and update Ariba tracking files.
• Source RFQs and negotiate with vendors for best value.
• Arrange overseas logistics and track shipments from supplier to receiving bay.
• Execute Goods Receipt and monitor PO approvals to avoid bottlenecks.
• Contribute to DOE reporting via MDMR system weekly.
• Collaborate with Project Engineers and Facility Engineer on PO issuance and project support.

Skills

English proficiency

Bahasa Malaysia

Detail-oriented

Organized

Communication

Tech-savvy

Google Workspace

Education

Diploma in Manufacturing / Supply Chain / Logistics / Business Admin / International Business

SPM with 5 years relevant experience

Tools

Google Docs

Google Sheets

Google Slides

Job description

Supply Chain Administrator (Contract Position)

Supply Chain Administrator (Engineering & Operations)

Do you want to come to work with a smile and leave with one as well? In between those smiles, your day consists of working in a global organization, continually learning and collaborating, having stimulating discussions, and making impactful contributions!

If you are a highly organized, proactive professional who loves keeping things running smoothly, we want you on our team. As our Supply Chain Administrator, you will be the operational backbone of our Engineering and Supply Chain teams at the manufacturing plant. You will ensure we have exactly what we need, exactly when we need it—from critical spare parts to everyday operational supplies.

What You Will Do (Roles & Responsibilities):

Inventory & Engineering Store Command

• Own the Spare Parts Lifecycle: Manage the end-to-end spare parts inventory, including the creation and inventorization of new parts and the seamless replenishment of existing stock.
• Keep the Lines Running: Step in as the hero to assist with engineering store operations (spare part dispensing, system posting, and new part creation) during the storekeeper's absence.
• Stock Integrity: Actively assist in engineering stock counts to ensure 100% inventory accuracy.

Strategic Procurement & Vendor Management

• Drive the Purchasing Process: Issue and manage Purchase Orders (both blanket and non-blanket) for day-to-day engineering operations, keeping our Ariba tracking files perfectly updated.
• Vendor Sourcing & Negotiation: Source Request for Quotations (RFQs) and negotiate with both existing and new vendors to get the best value.
• Global Logistics: Arrange carriers and transporters for overseas spare part deliveries, tracking them from the supplier’s door to our receiving bay.
• Financial Accuracy: Execute accurate Goods Receipt (GR) processes and relentlessly track PO approvals, sending friendly reminders to approvers to prevent bottlenecks.

Compliance & Sustainability Support

• Environmental Operations: Play a key role in our sustainability efforts by conducting daily updates on our Wastewater Treatment Plant (WWTP) operations and managing the replenishment of WWTP and DI chemicals.
• Regulatory Reporting: Ensure we meet government standards by submitting accurate, weekly Department of Environment (DOE) reports via the MDMR system.

Cross-Functional Collaboration

• Partner directly with Project Engineers to facilitate seamless PO issuance and project support.
• Assist our Facility Engineer with CEB (Central Electricity Board) management, handling corresponding POs and GR processes.
• Assist in finance related activities as and when required, deemed appropriate and required by the Financial Controller or Business Partner.

Who We Are Looking For (Requirements)

• Experience: 2 to 3 years of hands‑on experience as an engineering/spare parts administrator or supply chain admin within the manufacturing industry. (FMCG/Consumer Goods manufacturing experience will give you a major advantage!)
• Education: At least a Diploma in Manufacturing, Supply Chain, Logistics, Business Administration, International Business, or any other related studies. SPM certificate holders with at least 5 years’ relevant working experience similar to that of the job description above will be considered as well.
• Communication: Excellent proficiency in both written and spoken English and Bahasa Malaysia to communicate effectively with vendors and internal teams.
• Tech‑Savvy: You are highly proficient with computers, spreadsheets, and slide presentations. Experience navigating the Google Workspace environment (Docs, Sheets, Slides) is a fantastic added advantage.
• The "It" Factor: You are detail‑oriented, highly organized, and thrive in a fast‑paced environment where your work directly impacts the success of the manufacturing floor.

Our Commitment to Inclusion

Our journey begins with our people—developing strong talent with diverse backgrounds and perspectives to best serve our consumers around the world and fostering an inclusive environment where everyone feels a true sense of belonging. We are dedicated to ensuring that each individual can be their authentic self, is treated with respect, and is empowered by leadership to contribute meaningfully to our business.

Equal Opportunity Employer

Colgate is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, colour, religion, gender, gender identity, sexual orientation, national origin, ethnicity, age, disability, marital status, veteran status (United States positions), or any other characteristic protected by law.

Reasonable accommodation during the application process is available for persons with disabilities. Please complete this request form should you require accommodation.