Supply Chain Assistant

Auto Antenna Manufacturer Sdn Bhd; Shah Alam; On-site; MYR 22,000 - 31,000; Full time

Job summary

Auto Antenna Manufacturer Sdn Bhd is seeking a capable administrative and purchasing support assistant to join our team. The role covers document dispatch, office supply management, visitor reception, call handling, meeting room coordination and purchasing operations.

The ideal candidate has at least 1 year in clerical or supply chain support, is proficient in MS Office and ERP systems, and may hold a Diploma in Supply Chain or related field.

Qualifications

• Minimum SPM qualification or equivalent.
• At least 1 year of clerical, administrative, or supply chain support experience.
• Proficient in Microsoft Office (Excel, Word, Outlook) and ERP systems.
• Diploma in Supply Chain, Business Administration, or related field is an advantage.

Responsibilities

• Handle document dispatch and courier services for timely delivery.
• Manage office consumables and facilities services (e.g., pest control, copier, water dispenser).
• Receive visitors and manage lobby reception operations.
• Answer calls, screen and transfer to the appropriate departments or staff.
• Coordinate meeting room bookings and overall office administration.
• Perform general purchasing tasks including PRF, PO, supplier DO, and invoices.

Skills

Microsoft Office

ERP systems

Education

Diploma in Supply Chain or related

Tools

ERP systems

Job description

This role encompasses general administration and purchasing support functions, including document dispatch, office consumables management, visitor reception, call handling, meeting room coordination, and purchasing operations.

Key responsibilities

Handle courier services for document dispatch and reverse pick-up

Manage monthly office consumables and facilities services (e.g. pest control, copier machine, water dispenser)

Safekeeping, proper issuance, and return of office keys to designated storage

Attend to visitors at the lobby reception when the reception bell is activated

Answer incoming calls, screen and transfer calls to the appropriate departments or personnel

Meeting room arrangement

General office administration and 5S of lobby area

Handle general purchasing jobs - PRF, PO, Supplier DO and invoices

Track and follow up on delivery schedules with vendors to ensure timely receipt of goods

Maintain proper filing of all purchasing and supply chain documents

About you

Minimum SPM qualification or its equivalent

Minimum 1 year of working experience in clerical, administrative, or supply chain support roles

Computer literate — proficient in Microsoft Office (Excel, Word, Outlook) and ERP systems

A diploma in Supply Chain, Business Administration, or related field is an advantage

Experience in a manufacturing / automotive environment is an added advantage