Supply Chain Management Intern

Frencken; Penang; On-site; MYR 30,000 - 54,000; Full time

Job summary

Frencken in Penang seeks a meticulous Contract Administration Clerk to support contract data extraction, upload into the CLM system, and quality checks. You will review information fields, capture key details, and maintain electronic records with accuracy.

The role emphasizes attention to detail, independent work, and willingness to learn new processes. Excellent organizational skills and basic contract terminology understanding are required.

Qualifications

• SPM/STPM or higher, related field advantage.
• Good command of English and basic contract terminology.
• High accuracy in document checking and data entry.

Responsibilities

• Assist in the integration and uploading of existing valid SCM-related contracts into the CLM system.
• Review existing contracts against the required information fields and ensure relevant information is accurately captured.
• Extract key contract information, including contract parties, contract dates, expiry dates, contract type, and other relevant details.
• Perform data entry and update contract information accurately in the CLM system.
• Assist in checking and verifying uploaded contract documents for completeness and accuracy.
• Organize and maintain electronic contract records in accordance with the required filing structure.
• Identify missing, incomplete, or inconsistent information and highlight the issues to the relevant person for clarification.
• Assist in tracking the status of contract integration and follow up on outstanding documents or information.
• Use available AI tools to support contract information extraction and administrative activities, where applicable.
• Perform other administrative and document-related tasks assigned by the supervisor.

Skills

Attention to detail

Data entry

Microsoft Office

English communication

Independent work

Organizational skills

Willing to learn

Education

SPM / STPM

Diploma or Degree in Business Admin / SCM / Legal Studies or related

Tools

MS Office

Job description

• Assist in the integration and uploading of existing valid SCM-related contracts into the Contract Lifecycle Management (CLM) system.
• Review existing contracts against the required information fields and ensure relevant information is accurately captured.
• Extract key contract information, including contract parties, contract dates, expiry dates, contract type, and other relevant details.
• Perform data entry and update contract information accurately in the CLM system.
• Assist in checking and verifying uploaded contract documents for completeness and accuracy.
• Organize and maintain electronic contract records in accordance with the required filing structure.
• Identify missing, incomplete, or inconsistent information and highlight the issues to the relevant person for clarification.
• Assist in tracking the status of contract integration and follow up on outstanding documents or information.
• Use available AI tools to support contract information extraction and administrative activities, where applicable.
• Perform other administrative and document-related tasks assigned by the supervisor.

Job Requirements

• Minimum SPM / STPM qualification; Diploma or Degree in Business Administration, Supply Chain Management, Legal Studies, or a related field is an advantage.
• Able to communicate and understand English.
• Able to understand basic contract-related information and terminology.
• Good attention to detail with strong accuracy in document checking and data entry.
• Basic computer skills, particularly Microsoft Office applications.
• Willing to perform repetitive document checking, data entry, filing, and administrative tasks.
• Able to work independently and complete assigned tasks within the required timeline.
• Responsible, organized, and willing to learn new systems and processes.