Legal Intern

Frencken; Penang; On-site; MYR 22,000 - 39,000; Full time

Job summary

Frencken in Penang, Malaysia seeks a contract data entry and administrative assistant to support the CLM system. You will help integrate contracts across departments, verify information, and maintain centralized records with accuracy.

The role requires basic knowledge of contracts, strong attention to detail, and the ability to learn AI-supported tools. English communication is essential for daily tasks and collaboration.

Qualifications

• Good attention to detail and accuracy when reviewing documents and entering data.
• Able to communicate and understand English.
• Willing to learn and work with new digital systems and AI-supported tools.
• Willing to perform document checking, data entry, filing, and administrative work.

Responsibilities

• Assist in the integration and uploading of existing valid contracts into the CLM system.
• Review contracts against required information fields and ensure relevant information is captured.
• Extract and enter key contract information into the CLM system.
• Assist in checking contract documents for completeness, accuracy, and consistency.
• Organize and maintain contract records within the centralized CLM repository.
• Assist in verifying contract information and identifying missing or incomplete data.
• Highlight discrepancies or unclear information to the supervisor for review.
• Assist in tracking the progress of contract integration and maintaining records.
• Utilize available AI tools to support contract review, information extraction, and data entry.
• Perform general administrative and document management tasks related to the CLM implementation.
• Support other tasks assigned by the Legal team in relation to contract administration and documentation.

Skills

Attention to detail

Data entry

English communication

Document management

Willingness to learn AI tools

Education

Diploma or Degree in Business Administration/Legal Studies/Management

SPM/STPM qualification

Tools

Microsoft Office

Job description

• Assist in the integration and uploading of existing valid contracts from various functions, including Sales, HR, IT, and other departments, into the CLM system.
• Review contracts against the required information fields and ensure relevant information is accurately captured.
• Extract and enter key contract information into the CLM system.
• Assist in checking contract documents for completeness, accuracy, and consistency.
• Organize and maintain contract records within the centralized CLM repository.
• Assist in verifying contract information and identifying missing or incomplete data.
• Highlight discrepancies or unclear information to the supervisor for further review.
• Assist in tracking the progress of contract integration and maintaining appropriate records.
• Utilize available AI tools to support contract review, information extraction, and data entry activities.
• Perform general administrative and document management tasks related to the CLM implementation.
• Support other tasks assigned by the Legal team in relation to contract administration and documentation.

Job Requirements

• Minimum SPM / STPM qualification; Diploma or Degree in Business Administration, Legal Studies, Management, or a related field is an advantage.
• Able to communicate and understand English.
• Basic understanding of contracts or legal documentation is an advantage.
• Good attention to detail and accuracy when reviewing documents and entering data.
• Basic computer skills, particularly Microsoft Office applications.
• Willing to perform document checking, data entry, filing, and administrative work.
• Able to handle confidential documents responsibly.
• Organized, meticulous, and able to complete assigned tasks within the required timeline.
• Willing to learn and work with new digital systems and AI-supported tools.