Admin Assistant (Warehouse)

Private Advertiser; Semenyih; On-site; MYR 28,000 - 45,000; Full time

Job summary

Private Advertiser is seeking a warehouse/inventory coordinator in Malaysia to manage stock, process GRNs, and support deliveries. You will handle receiving, packing, labeling, and communicating delivery updates to the sales team daily.

The role requires solid organizational skills, customer-service ability, and proficiency with Microsoft Office and SAP. Training will cover stock control, documentation, and safety in the warehouse.

Qualifications

• At least SPM/ STPM/ A Level/ Diploma/ Degree in any discipline.
• Proficiency in Microsoft Office.
• Strong organizational skills to maintain proper documentation.
• Good communication skills.

Responsibilities

• Answering phone calls and attending to emails.
• Daily filing and documentation.
• Coordinate activities with other departments (receiving Delivery Orders and stock orders with Procurement).
• Involve in physical stock counts.
• Manage inventory, organize and sort items.
• Identify and report product issues while sorting and packing.
• Pick, check, pack, and label goods for delivery.
• Ensure accuracy of receiving and dispatching of goods.
• Take pictures of goods before delivery.
• Update sales team on delivery status daily.
• Key in stock using SAP software.
• Support and assist with all goods received (GRN).
• Assist customers with inquiries and ensure their needs are met.
• Maintain housekeeping, safety and cleanliness of the warehouse.
• Other tasks as assigned by supervisor.

Skills

Organizational skills

Communication skills

Microsoft Office

Education

SPM/ STPM/ A Level/ Diploma/ Degree

Tools

SAP

Job description

1. Answering phone calls and attending to emails.

2. To do daily filing and documentations.

3. Coordinate activities with other department (receiving Delivery Order and coordinating any stock orders with the Procurement Department).

4. Involve in physical count of stock.

5. Manage the inventory, organize and sort items.

6. Identify and report any product issues while sorting and packing.

7. To pick, check, pack nicely and label goods for delivery.

8. Ensure the accuracy of the receiving and dispatching/deliver of goods.

9. To take picture of goods before delivery.

10. To update sales team on delivery update on daily basis.

11. Key in stock using SAP software.

12. To support and assist the company on all goods received (GRN).

13. Assist customers with inquiries and ensure their needs are met.

14. Maintain proper housekeeping, safety and cleanliness of the warehouse.

15. Other tasks assigned as per superior’s instruction from time-to-time.

Requirements

Candidate must possess at least a SPM/ STPM/ A Level/ Diploma/ Degree in any discipline.

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint).

Strong organizational skills to maintain proper documentation.

Good communication skills for notifying parties and handling incoming calls.