Strategic HR & Admin Executive Payroll, Hiring & Compliance

Private Advertiser; Shah Alam; On-site; MYR 47,000 - 71,000; Full time

Benefits offered by this job

Fitness Class & GYM Room

Comprehensive medical coverage for you

Job summary

Private Advertiser in Shah Alam, Malaysia, seeks an HR & Admin Executive to support payroll, recruitment, employee relations, and daily HR operations. You will coordinate the full HR lifecycle, maintain confidential records, ensure statutory compliance, and drive efficient processes across departments.

The role requires a Diploma/Bachelor in HR or Business Admin with at least 3 years of HR/Administration experience. Proficiency in English, Bahasa Malaysia, and Mandarin is advantageous.

Qualifications

• Diploma or Bachelor in Human Resource/Business Administration or related field.
• Minimum 3 years of HR & Administration experience.
• Knowledge of Malaysian Employment Act and statutory requirements (EPF, SOCSO, EIS & PCB).
• Good communication and interpersonal skills.
• Proficient in English, Bahasa Malaysia, and Mandarin; Mandarin a plus.

Responsibilities

• Prepare and process monthly payroll inputs including attendance, overtime, allowances, deductions.
• Submit statutory contributions (EPF, SOCSO, EIS, PCB) by deadlines.
• Coordinate recruitment: ads, sourcing, screening, interviews, offers.
• Conduct new employee orientation and induction.
• Prepare and submit employment contracts for stamping; maintain records.
• Manage offboarding: resignations, tax clearance, handover, exit interviews.
• Maintain accurate HR records and databases.
• Monitor attendance, leave, overtime; ensure policy compliance.
• Coordinate confirmations, probation extensions, and appraisals.
• Prepare HR letters and documentation.
• Liaise with department heads on disciplinary matters.
• Administer employee benefits and welfare programmes.
• Prepare and update Job Descriptions for all positions.
• Prepare monthly HR reports for management.

Skills

Payroll administration

Recruitment coordination

Employee relations

HR data management

MS Office

Bilingual English/Malay

Education

Diploma/Bachelor in HR/BA

Tools

MS Office Suite

Job description

Private Advertiser in Shah Alam, Malaysia, seeks an HR & Admin Executive to support payroll, recruitment, employee relations, and daily HR operations. You will coordinate the full HR lifecycle, maintain confidential records, ensure statutory compliance, and drive efficient processes across departments.

The role requires a Diploma/Bachelor in HR or Business Admin with at least 3 years of HR/Administration experience. Proficiency in English, Bahasa Malaysia, and Mandarin is advantageous.