Director's Operations Liaison

YMEDX Services Sdn Bhd; Kuching; On-site; MYR 39,000 - 61,000; Full time

Job summary

YMEDX Services Sdn Bhd is seeking an Executive Assistant to Director (Business Operations) to provide executive and administrative support, coordinating business administration, client and supplier communications, documentation and project coordination.

The role involves following the Director's instructions, maintaining records, and supporting activities across healthcare, education, advisory and related businesses.

Qualifications

• STPM, diploma or equivalent qualification.
• 1–3 years of experience in executive support, administration, customer service, sales coordination or business operations.
• Fresh graduates with strong communication and organisational ability may apply.

Responsibilities

• Receive instructions from the Director and convert them into clear tasks and deadlines.
• Monitor assigned tasks and provide regular progress updates.
• Arrange business meetings, appointments and schedules.
• Prepare meeting notes and follow up on agreed actions.
• Remind the Director of important deadlines, renewals and pending decisions.
• Draft business correspondence, letters, messages and basic reports.
• Maintain confidentiality when handling company, financial, customer or business information.
• Prepare quotations, invoices, receipts, letters and other business documents.
• Maintain proper digital and physical filing and update customer, supplier, payment and project records.
• Communicate professionally with customers, suppliers and business partners through telephone, WhatsApp and email.

Skills

Interpersonal skills

Communication

Education

STPM / Diploma or equivalent

Tools

Microsoft Word

Excel

Google Workspace

Job description

YMEDX Services Sdn Bhd is seeking an Executive Assistant to Director (Business Operations) to provide executive and administrative support, coordinating business administration, client and supplier communications, documentation and project coordination.

The role involves following the Director's instructions, maintaining records, and supporting activities across healthcare, education, advisory and related businesses.