Executive Assistant to Director | Schedule, Travel, Ops

Mahnaz Food Sdn Bhd; Shah Alam; On-site; MYR 67,000 - 100,000; Full time

Job summary

Mahnaz Food Sdn Bhd in Shah Alam is seeking an experienced Executive Assistant to provide high-level administrative and coordination support to the Director. You will manage the Director’s calendar, communications, travel, meetings, and key follow-ups to keep priorities on track.

The role requires strong organizational skills, sound judgment, and discretion handling confidential matters, with proactive coordination across internal teams and external partners.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• 3–5 years of EA or comparable admin experience.
• Strong organizational skills with ability to manage multiple priorities.
• Excellent written and verbal communication with stakeholders.
• Proficiency in Microsoft Office, Google Workspace, and virtual meeting tools.
• Sound judgment and discretion with confidential information.
• Proactive approach to anticipate needs and improve workflows.

Responsibilities

• Manage Director’s calendar, coordinate appointments and preparation.
• Screen and coordinate meeting requests, calls, and correspondence.
• Arrange business travel, flights, accommodation, transport, itineraries.
• Prepare agendas and materials, coordinate meeting logistics, take minutes where needed.
• Prepare reports, presentations, and other documents. Maintain filing systems with discretion.
• Liaise with internal teams, partners, clients for timely communication and follow-ups.
• Coordinate assigned projects, monitor deadlines, flag matters for Director’s attention.
• Assist with purchasing coordination and record-keeping per company procedures.

Skills

Organizational skills

Communication

Discretion

Proactive coordination

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Virtual meeting tools

Job description

Mahnaz Food Sdn Bhd in Shah Alam is seeking an experienced Executive Assistant to provide high-level administrative and coordination support to the Director. You will manage the Director’s calendar, communications, travel, meetings, and key follow-ups to keep priorities on track.

The role requires strong organizational skills, sound judgment, and discretion handling confidential matters, with proactive coordination across internal teams and external partners.