Specialist - Recruitment Administration

AMS; Kuala Lumpur; On-site; MYR 70,000 - 110,000; Full time

Benefits offered by this job

Growth and development opportunities

ERGs and employee networks

Volunteer day off

Job summary

AMS in Kuala Lumpur, Malaysia, is seeking a Specialist - Recruitment Administration to support end-to-end recruitment operations onsite five days a week. The role focuses on interview scheduling, requisition management, onboarding, and stakeholder coordination to ensure high-quality candidate experiences.

You will handle complex administration tasks, mentor junior colleagues, and contribute to process improvements while working in a fast-paced environment and delivering timely reports.

Qualifications

• Experience in interview scheduling and calendar management.
• Proficiency in requisition management.
• Experience handling offers, onboarding, and recruitment administration.
• Strong background in end-to-end recruitment administration.
• Ability to manage high volumes of interview rescheduling and coordinate with multiple stakeholders.
• Able to work accurately and independently in a fast-paced environment.

Responsibilities

• Oversees account-specific administration activities for job posting, interview scheduling, help desk support, pre-employment screening or reference checks, candidate care, offer management, onboarding, invoice administration, ATS updates, and requisition management.
• Processes complex requests and provides support or training, mentoring junior team members.
• Manages ad-hoc admin activities to support the recruitment process and updates process documentation.
• Completes reports and trackers accurately and to deadlines.
• Builds strong working relationships between recruiters, hiring managers, vendors, and other stakeholders.
• Keeps stakeholders updated on processes and escalations; supports process changes and rollouts.
• Contributes ideas for cost savings, revenue generation, and efficiency improvements.
• Oversees work allocation and output accuracy for other Recruitment Coordinators.

Skills

Interview scheduling

Requisition management

Offers & onboarding

Recruitment administration

Stakeholder coordination

Onsite work

Job description

Every day at AMS, we connect talent and opportunity, helping people, businesses and communities grow.

Our strength lies in partnership - we listen, collaborate and learn from one another.

Whether you’re helping a client redefine their talent strategy or finding new ways to grow your own career, your work helps millions of people find their dream jobs every year. Your talent is our greatest asset, and we're dedicated to providing avenues for you to reach its fullest potential. We do so by providing the environment, resources, networks, and career experiences essential for your progress

Take the next step in your career journey and discover our exciting opportunities.

To be considered for an internal move, employees must meet the eligibility criteria outlined in the Talent Mobility Framework.

The Role

Your next opportunity shouldn’t depend on your last job title, but on your skills.

At AMS, we focus on skills, potential, and the ability to grow. We're looking for a Specialist - Recruitment Administration who brings expertise in interview scheduling, requisition management, end-to-end recruitment administration, and stakeholder coordination, while thriving in a fast-paced environment and delivering high-quality support throughout the hiring process.

If you're detail-oriented, proactive, and motivated to make a meaningful impact, we'd love to hear from you.

What you’ll do:

• Oversees account-specific administration activities for the following scope of services: job posting, interview scheduling, help desk support, pre-employment screening or reference checks initiations or verifications, candidate care, offer management, onboarding, invoice administration, applicant tracking system updates, and requisition management.
• Processes more complex requests and provides support or training, as well as acting as a buddy to junior team members.
• Managing various ad-hoc administration activities to support the effective running of the recruitment process e.g., updating Operations Manual or other process documentation.
• Completing reports and trackers accurately and to deadlines.
• Building and maintaining strong working relationships between all parties including
• recruiters, hiring managers, vendors, and other account stakeholders.
• Ensuring stakeholders and colleagues are continually appraised and updated on the
• relevant processes, including changes, providing first-line support for managing and
• resolving escalations.
• Contributes ideas and actively participates in projects for cost savings, revenue generation, and operational efficiency (Ex. process and benchmark review, time study).
• Overseeing work allocation and reviewing accuracy of output for other (Senior)
• Recruitment Coordinators.
• Fully utilizes technology and other rollouts and changes implemented to the team.

Skills & Requirements:

• Experience in interview scheduling and calendar management.
• Proficiency in requisition management.
• Experience handling offers, onboarding, and other recruitment administration activities.
• Strong background in end-to-end recruitment administration.
• Ability to manage high volumes of interview rescheduling and coordinate with multiple stakeholders.
• Able to work accurately and independently in a fast-paced environment.
• Willing to work onsite at the client's office five (5) days per week.

Why AMS?

We all play a role in our success - whether that’s working directly with clients or adding value behind the scenes. By working together, we bring stronger insight to our clients and create more diverse and rewarding career journeys for our people.

Beyond our standard benefits package, you’ll have the flexibility, autonomy, and trust to work in a way that fits you. Our focus is on enabling meaningful collaboration and support, so you can do your best work - your way.

We offer

• Growth and development focused on your strengths
• The opportunity to develop a career within one of the world’s leading organisations specialising in talent and workforce solutions.
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you get one additional paid day off each year to volunteer for a cause that matters to you
• A competitive reward and benefits package (private medical care, life insurance, etc.)
• Flexibility in how and where you work
• Hybrid model

*Details may vary slightly depending on your location, local labour law, etc.

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [e-mail] or make a member of our Talent Acquisition team aware at any time.