Recruitment Coordinator

ELSA; Kuala Lumpur; On-site; MYR 50,000 - 67,000; Full time

Job summary

ELSA in Kuala Lumpur is seeking a Recruitment Coordinator for a 6-month contract to acknowledge and action interview scheduling requests, coordinate interviewers and candidates, and manage communications with stakeholders. You will maintain ATS records, organize meetings, and ensure timely status updates.

You will also support onboarding hand-off, track commencement evidence, compile dashboards, and protect candidate data with proper access controls.

Qualifications

• Minimum three years of recruitment coordination experience.
• Experience covering interview scheduling, candidate communication, ATS records and onboarding hand-off.

Responsibilities

• Acknowledge and action interview scheduling requests within one Business Day.
• Coordinate interviewers, candidates, meeting details, rooms/links, approved assessments and schedule changes.
• Issue approved candidate communications and ensure status updates follow COMPANY feedback within two Business Days.
• Maintain ATS requisition/candidate records, stage dates, next actions, notes and required documentation.
• Administer interview, offer, check, pre-boarding and commencement trackers and follow up overdue actions.
• Compile data for weekly dashboards, monthly service reviews and operational action logs.
• Support onboarding hand-off and confirm actual commencement evidence.
• Protect candidate information, apply access controls and escalate

Skills

Interview scheduling

Recruitment coordination

Candidate communications

ATS reporting

Education

Diploma or Bachelor's in HR/BA

Tools

Applicant Tracking System (ATS)

Job description

• Acknowledge and action interview scheduling requests within one Business Day.
• Coordinate interviewers, candidates, meeting details, rooms/links, approved assessments and schedule changes.
• Issue approved candidate communications and ensure status updates follow COMPANY feedback within two Business Days.
• Maintain ATS requisition/candidate records, stage dates, next actions, notes and required documentation.
• Administer interview, offer, check, pre-boarding and commencement trackers and follow up overdue actions.
• Compile data for weekly dashboards, monthly service reviews and operational action logs.
• Support onboarding hand-off and confirm actual commencement evidence.
• Protect candidate information, apply access controls and escalat

Contract Duration : 6 months

Responsibilities

• Acknowledge and action interview scheduling requests within one Business Day.
• Coordinate interviewers, candidates, meeting details, rooms/links, approved assessments and schedule changes.
• Issue approved candidate communications and ensure status updates follow COMPANY feedback within two Business Days.
• Maintain ATS requisition/candidate records, stage dates, next actions, notes and required documentation.
• Administer interview, offer, check, pre-boarding and commencement trackers and follow up overdue actions.
• Compile data for weekly dashboards, monthly service reviews and operational action logs.
• Support onboarding hand-off and confirm actual commencement evidence.
• Protect candidate information, apply access controls and escalat

Requirements

• Minimum diploma or Bachelor Human Resources, Business Administration, Office Administration, Management or Psychology.
• At least three (3) years of recruitment coordination experience.
• Experience covering interview scheduling, candidate communication, ATS records, reporting administration and onboarding hand-off.