Onsite Recruitment Operations Specialist

AMS; Kuala Lumpur; On-site; MYR 70,000 - 110,000; Full time

Benefits offered by this job

Growth and development opportunities

ERGs and employee networks

Volunteer day off

Job summary

AMS in Kuala Lumpur, Malaysia, is seeking a Specialist - Recruitment Administration to support end-to-end recruitment operations onsite five days a week. The role focuses on interview scheduling, requisition management, onboarding, and stakeholder coordination to ensure high-quality candidate experiences.

You will handle complex administration tasks, mentor junior colleagues, and contribute to process improvements while working in a fast-paced environment and delivering timely reports.

Qualifications

• Experience in interview scheduling and calendar management.
• Proficiency in requisition management.
• Experience handling offers, onboarding, and recruitment administration.
• Strong background in end-to-end recruitment administration.
• Ability to manage high volumes of interview rescheduling and coordinate with multiple stakeholders.
• Able to work accurately and independently in a fast-paced environment.

Responsibilities

• Oversees account-specific administration activities for job posting, interview scheduling, help desk support, pre-employment screening or reference checks, candidate care, offer management, onboarding, invoice administration, ATS updates, and requisition management.
• Processes complex requests and provides support or training, mentoring junior team members.
• Manages ad-hoc admin activities to support the recruitment process and updates process documentation.
• Completes reports and trackers accurately and to deadlines.
• Builds strong working relationships between recruiters, hiring managers, vendors, and other stakeholders.
• Keeps stakeholders updated on processes and escalations; supports process changes and rollouts.
• Contributes ideas for cost savings, revenue generation, and efficiency improvements.
• Oversees work allocation and output accuracy for other Recruitment Coordinators.

Skills

Interview scheduling

Requisition management

Offers & onboarding

Recruitment administration

Stakeholder coordination

Onsite work

Job description

AMS in Kuala Lumpur, Malaysia, is seeking a Specialist - Recruitment Administration to support end-to-end recruitment operations onsite five days a week. The role focuses on interview scheduling, requisition management, onboarding, and stakeholder coordination to ensure high-quality candidate experiences.

You will handle complex administration tasks, mentor junior colleagues, and contribute to process improvements while working in a fast-paced environment and delivering timely reports.