Specialist, Corporate Secretarial (Mandarin Speaker)

Vistra; Kuala Lumpur; Hybrid; MYR 72,000 - 120,000; Full time

Benefits offered by this job

Birthday leave

Medical and dental coverage

Wellness allowance

Competitive annual leave entitlement

Professional membership reimbursements

Job summary

Vistra in Kuala Lumpur, Malaysia, is hiring a Specialist, Corporate Secretarial for a full-time permanent role with regional responsibilities. You will prepare annual returns, AGM documentation, and statutory filings, while maintaining records and monitoring deadlines to meet regulatory changes.

Ideal candidates hold a degree in Corporate Administration or related field and bring up to 4 years of corporate secretarial experience. A flexible hybrid work arrangement is offered.

Qualifications

• Knowledge of statutory filings and corporate governance requirements.
• Ability to manage deadlines and deliver accurate outputs with minimal supervision.
• Willingness to learn new processes, systems, and regulations.

Responsibilities

• Prepare and process corporate secretarial documents including Annual Returns (AR), AGM documentation, and statutory filings.
• Ensure documents are prepared accurately using approved templates and formats.
• Verify information against official sources to ensure regulatory compliance.
• Maintain and update statutory records and company information in internal systems (e.g., Viewpoint).
• Ensure proper documentation, version control, and record completeness.
• Monitor deadlines and ensure timely completion of assigned deliverables.
• Prioritize urgent tasks to prevent SLA breaches.
• Manage task queues effectively to prevent backlog accumulation.
• Deliver consistent output aligned with productivity expectations.
• Keep up to date with regulatory changes affecting corporate secretarial work.

Skills

Corporate governance

Regulatory compliance

Attention to detail

Time management

Communication

Education

Degree in Corporate Administration

Job description

This is a full-time, permanent role based in Kuala Lumpur, Malaysia, with regional responsibilities. The Specialist, Corporate Secretarial will prepare and process corporate secretarial documents, maintain statutory records, manage workload and deadlines, and deliver consistent operational output while staying current with regulatory changes.

Key responsibilities

• Prepare and process corporate secretarial documents including Annual Returns (AR), Annual General Meeting (AGM) documentation, and statutory filings
• Ensure documents are prepared accurately using approved templates and formats
• Verify information against official sources to ensure regulatory compliance
• Maintain and update statutory records and company information in internal systems (e.g., Viewpoint)
• Ensure proper documentation, version control, and record completeness
• Monitor deadlines and ensure timely completion of assigned deliverables
• Prioritize urgent tasks to prevent SLA breaches
• Manage task queues effectively to prevent backlog accumulation
• Deliver consistent output aligned with productivity expectations
• Keep up to date with regulatory changes affecting corporate secretarial work

About you

• Degree in Corporate Administration, Corporate Governance, Business Administration, or related field
• 0-4 years of experience in Corporate Secretarial or company secretarial support
• Basic knowledge of statutory filings, corporate governance requirements, and regulatory compliance
• Familiarity with corporate secretarial systems or workflow platforms is an advantage
• Strong attention to detail, accountability, and ownership to ensure accuracy and deliver tasks with minimal supervision
• Good time management and ability to prioritize tasks, meet deadlines, and maintain accuracy under pressure
• Adaptable team player with a willingness to learn new processes, systems, and regulations, and communicate proactively
• Flexible hybrid working arrangement

Benefits

• Birthday leave
• Comprehensive medical insurance and dental coverage
• Wellness allowance
• Competitive annual leave entitlement
• Professional membership reimbursement for certifications like ICSA

About us

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business – to help our clients achieve progress without friction.

Business Support Services More than 10,000 employees

It’s never been a more exciting time to join our organisation. Tricor and Vistra have now merged to form one organisation, which means we’re now a powerhouse of over 9000 colleagues in 50+ jurisdictions across the globe. We’re seizing the opportunity to create a purpose-led organisation that will unlock significant value for our business, our clients, and our people.

What can I earn as a Corporate Secretary