Assistant Manager - Funds Corporate Secretary

VISTRA; Johor Bahru; Híbrido; MYR 120.000 - 180.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Flexible hybrid working

Birthday leave

Medical and dental coverage

Wellness allowance

Competitive annual leave

Internal mentorship program

Membership fees reimbursement (ICSA)

Descripción de la vacante

Vistra in Malaysia is seeking an Assistant Manager, Corporate Secretarial Services to lead a team in Johor Bahru. Based in Malaysia with a full-time, permanent role, you will drive compliance, governance and documentation across multiple jurisdictions including offshore entities.

The role requires strong leadership and a proactive mindset within a hybrid work setup. You will manage workflows, review minutes and resolutions, oversee KYC processes, and ensure service delivery aligns with OKRs.

Formación

• Degree or diploma in business administration or law.
• MAICSA/ICSA qualifications or currently pursuing MAICSA/ICSA.
• Min 3 years’ experience in managerial roles such as Team Leader.
• Min 5 years’ experience handling a portfolio independently.
• Experience in professional firms with multi-jurisdiction exposure is advantageous.

Responsabilidades

• Lead a team of Assistant Manager, Assistants and Associates in corporate secretarial work across multiple jurisdictions.
• Ensure compliance with corporate enactments, statutory reporting and governance.
• Prepare minutes, resolutions and statutory documents.
• Maintain statutory records and ensure proper filing and naming in the database.
• Provide KYC support and documentation.
• Support Work Pass administration including applications and renewals.
• Review work, allocate resources, and meet OKRs and service schedules.
• Mentor and develop team through capacity building and standard procedures improvements.
• Handle ad-hoc duties and projects.

Conocimientos

Communication

Organising

Attention to detail

Independent

Team player

Prioritisation

Multi-tasking

Corporate secretarial duties

Educación

Degree in business administration or law

MAICSA/ICSA qualification or pursuing

Descripción del empleo

It’s never been a more exciting time to join Vistra.

At Vistra our purpose is progress. We believe that our clients have the power to change the world and to do great things for global progress, and we exist to remove the friction that comes from the complexity of global business — to help our clients achieve progress without friction.

But progress only happens when people come together and take action. And we’re absolutely committed to building a culture where our people can do just that.

We have an exciting opportunity for you to join our team as Assistant Manager, Corporate Secretarial Services. Reporting to the Senior Manager, full-time and permanent position is based in Johor Bahru, Malaysia, allowing you to make a significant impact to our Corporate Secretarial Services and its’ growth.

Key responsibilities:

• Manage a team of Assistant Manager, Assistants and Associates in handling a wide spectrum of corporate secretarial works for various jurisdiction including offshore companies (i.e. Cayman Islands and British Virgin Islands), as follows:
• Ensure compliance with provisions of corporate enactments, statutory reporting / filing and corporate governance
• Prepare minutes, resolutions and statutory documents etc
• Update and maintain statutory records
• Ensure documents and files are correctly named, saved and maintained in the database
• Provide KYC support and maintain KYC documentation
• Provide other administrative support to the corporate secretarial teams
• Prepare agenda, issue notice, attend (where necessary) and record minutes of relevant board meetings.
• Assist in preparing/reviewing/managing work pass administration including application, renewal, issuance and cancellation of Work Pass.
• Lead, assign and review works prepared by the team to ensure product/service quality in a timely and effective manner as per OKRs and service delivery schedule
• Develop and maintain staffing plans, effectively allocating resources to ensure operational demands and deadlines are met
• Serve as an point of escalation or communication for both team members and business unit stakeholders, building and maintaining strong relationships to ensure the company’s operational needs are met and fostering collaborative solutions to challenges
• Monitor OKRs to enhance operational performance while leading and inspiring team members through mentoring and capacity building, empowering them to execute their roles effectively and efficiently
• Contribute to the continuous improvement of team through reviewing, streamlining, establishing, and implementing standard procedures, including process mapping, development of templates and system enhancement
• Any other ad-hoc duties/projects.

Key requirements:

• Excellent communication and interpersonal skills
• Strong organising, analytical and problem-solving skills
• Meticulous attention to fine detail and able to work to tight deadlines and multi-tasking
• Independent and self-motivated
• Ability to organise and prioritize work with minimum supervision
• Strong team player
• Be conversant with the full spectrum of corporate secretarial duties.
• Min of 3 years’ experience in managerial roles such as Team Leader
• Min of 5 years’ experience in handling a portfolio independently
• Experience in the professional firms and in handling companies in various jurisdictions is an advantage.
• Knowledge on fund structures and compliance would be an advantage

Education/Professional Qualifications

• Degree / Diploma in business administration or law
• Recognized Degree / Diploma with MAICSA/ICSA qualifications or currently pursuing MAICSA /ICSA

Company Benefits:

At our Malaysia office, we believe in putting our employees’ well-being first! We offer a flexible hybrid working arrangement and birthday leave.

Additionally, we provide comprehensive medical insurance and dental coverage, wellness allowance and competitive annual leave entitlement to support your well-being and time to recharge or explore your passions out of work.

As advocates of continuous learning and professional development, we provide an internal mentorship program and reimburse professional membership fees for certificates like ICSA, ensuring you stay ahead in your field.