Corporate Secretarial Specialist (Hybrid, KL)

Vistra; Kuala Lumpur; Hybrid; MYR 72,000 - 120,000; Full time

Benefits offered by this job

Birthday leave

Medical and dental coverage

Wellness allowance

Competitive annual leave entitlement

Professional membership reimbursements

Job summary

Vistra in Kuala Lumpur, Malaysia, is hiring a Specialist, Corporate Secretarial for a full-time permanent role with regional responsibilities. You will prepare annual returns, AGM documentation, and statutory filings, while maintaining records and monitoring deadlines to meet regulatory changes.

Ideal candidates hold a degree in Corporate Administration or related field and bring up to 4 years of corporate secretarial experience. A flexible hybrid work arrangement is offered.

Qualifications

• Knowledge of statutory filings and corporate governance requirements.
• Ability to manage deadlines and deliver accurate outputs with minimal supervision.
• Willingness to learn new processes, systems, and regulations.

Responsibilities

• Prepare and process corporate secretarial documents including Annual Returns (AR), AGM documentation, and statutory filings.
• Ensure documents are prepared accurately using approved templates and formats.
• Verify information against official sources to ensure regulatory compliance.
• Maintain and update statutory records and company information in internal systems (e.g., Viewpoint).
• Ensure proper documentation, version control, and record completeness.
• Monitor deadlines and ensure timely completion of assigned deliverables.
• Prioritize urgent tasks to prevent SLA breaches.
• Manage task queues effectively to prevent backlog accumulation.
• Deliver consistent output aligned with productivity expectations.
• Keep up to date with regulatory changes affecting corporate secretarial work.

Skills

Corporate governance

Regulatory compliance

Attention to detail

Time management

Communication

Education

Degree in Corporate Administration

Job description

Vistra in Kuala Lumpur, Malaysia, is hiring a Specialist, Corporate Secretarial for a full-time permanent role with regional responsibilities. You will prepare annual returns, AGM documentation, and statutory filings, while maintaining records and monitoring deadlines to meet regulatory changes.

Ideal candidates hold a degree in Corporate Administration or related field and bring up to 4 years of corporate secretarial experience. A flexible hybrid work arrangement is offered.