Special Assistant to the Executive Director

Berjaya Corporation Bhd; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Benefits offered by this job

Medical allowance

Miscellaneous allowance

Dental

Sports (e.g., Gym)

Vision

Staff Discount (Hotel stay & others)

Medical insurance

Job summary

Berjaya Corporation Bhd in Kuala Lumpur is seeking a Special Assistant to the Executive Director. This role involves comprehensive support in managing operational and strategic priorities, acting as a liaison with stakeholders, and preparing essential documentation.

The ideal candidate will have a Diploma or Bachelor's Degree and at least 5 years of relevant experience. Strong communication skills and proficiency in Microsoft Office are required, while proficiency in Mandarin is preferred.

Benefits include medical allowance, dental coverage, and staff discounts, among others.

Qualifications

• Minimum 5 years of relevant experience in executive support or similar roles.
• Experience supporting senior management or executives is an advantage.
• Excellent command of written and spoken English; proficiency in Mandarin is a plus.

Responsibilities

• Manage daily operational, administrative, and strategic priorities for the Executive Director.
• Act as a liaison with stakeholders and ensure effective communication.
• Prepare reports, presentations, and meeting materials as required.
• Monitor and follow up on action items and project assignments.

Skills

Strong communication skills

Interpersonal skills

Stakeholder management

Coordination skills

Problem-solving skills

Attention to detail

Organizational skills

Analytical capabilities

Education

Diploma or Bachelor’s Degree in relevant field

Tools

Microsoft Office applications

Job description

Special Assistant to the Executive Director

Provide comprehensive support to the Executive Director in managing daily operational, administrative, and strategic priorities.

Act as a key liaison between the Executive Director and internal or external stakeholders, ensuring effective communication and timely follow‑up on matters requiring attention.

Coordinate executive engagements, business meetings, strategic discussions, and key stakeholder interactions while ensuring all necessary preparations and follow‑up actions are completed.

Prepare reports, presentations, correspondence, meeting materials, briefing notes, and other documentation as required.

Monitor, track, and follow up on action items, projects, and assignments to ensure timely completion and alignment with business objectives.

Coordinate cross‑functional initiatives and facilitate collaboration between departments to support organizational priorities.

Represent the Executive Director in meetings, discussions, and engagements as delegated, and communicate executive directives appropriately.

Handle confidential and sensitive information with the highest level of professionalism, integrity, and discretion, while undertaking strategic assignments and ad‑hoc duties as required.

Requirements

• Diploma or Bachelor’s Degree in Business Administration, Management, Communications, Corporate Affairs, Project Management, or related disciplines.
• Minimum 5 years’ relevant working experience in Executive Support, Executive Office, Business Operations, Project Coordination, Corporate Affairs, Special Assistant, or similar roles supporting senior management.
• Experience supporting senior management, directors, or C‑suite executives will be an added advantage.
• Strong communication, interpersonal, stakeholder management, and coordination skills.
• Ability to manage multiple priorities, follow through on assignments, and work effectively in a fast‑paced environment.
• Strong organizational, problem‑solving, and analytical capabilities with attention to detail.
• High level of professionalism, integrity, discretion, and ability to manage confidential and sensitive information.
• Proficient in Microsoft Office applications including Word, Excel, PowerPoint, and Outlook.
• Excellent command of written and spoken English. Proficiency in Mandarin will be an added advantage due to stakeholder communication requirements.
• Willingness to attend meetings, events, or business engagements outside normal office hours and travel when required.

Benefits

• Medical allowance
• Miscellaneous allowance
• Dental
• Sports (e.g., Gym)
• Vision
• Staff Discount (Hotel stay & others)
• Medical insurance