Admin Executive

HR Pro Sdn Bhd; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Bonus program

Medical & dental

Professional development

Paid leave

Modern office facilities

Job summary

HR Pro Sdn Bhd is seeking an Admin Executive to provide comprehensive secretarial and administrative support to the Director, manage reports and legal documents, and coordinate travel, meetings, and events. You will maintain records, handle confidential communications, and assist across operations while upholding discretion and professionalism.

The role emphasizes multitasking, strong time management, and a polished presence, with opportunities to participate in entertainment events and liaise

Qualifications

• Proficiency in Chinese language is preferred to facilitate bilingual communication and documentation
• Strong multitasking and prioritization skills
• Excellent stress management and time efficiency under tight deadlines
• High attention to detail with sound judgment
• Professional presentation and interpersonal communication
• Ability and willingness to accompany the Director for entertainment events when needed
• Familiarity with legal documentation processes (conveyancing, loans, sub-sale)

Responsibilities

• Provide comprehensive secretarial and administrative support to the Director
• Type, format, and edit reports, presentations, and legal documents
• Maintain records, databases, and filing systems with accuracy and discretion
• Coordinate travel, meetings, events, and internal communications
• Handle confidential correspondence across departments and external associates
• Prepare minutes, briefings, and follow-ups from meetings and internal discussions
• Attend entertainment or social outings with the Director when required
• Manage legal documentation related to conveyancing and loan matters from start to completion
• Liaise with clients and stakeholders professionally, maintaining strict confidentiality
• Organize office logistics including mail, supplies, courier services, and meeting arrangements
• Support the team with inquiries and operational needs to ensure seamless collaboration
• Undertake ad hoc assignments as directed by the Managing Director

Skills

Multitasking

Stress management

Time management

Attention to detail

Interpersonal communication

Bilingual Chinese (preferred)

Job description

We are seeking a capable and trusted Admin Executive who thrives in a multifaceted environment. This role is ideal for someone with exceptional multitasking abilities, proven stress management skills, and a high level of professionalism. If you’re detail-oriented and enjoy engaging in both corporate and social settings, we invite you to be part of our team.

Competitive salary package

Annual performance-based bonuses

Medical and dental coverage

Opportunities for professional development and training

Supportive work culture and modern office facilities

Paid holidays and leave

Why Join Us:

At our company, we don’t just fill positions—we build careers.

You’ll work alongside visionary leadership in a supportive environment where initiative is valued and contributions are recognized.

We cultivate a culture of excellence and integrity, backed by strong teamwork and open communication.

Your role will be both impactful and diverse, with opportunities to engage across operations, legal processes, and event coordination.

Key Responsibilities:

Provide comprehensive secretarial and administrative support to the Director

Type, format, and edit reports, presentations, and legal documents

Maintain records, databases, and filing systems with accuracy and discretion

Coordinate travel, meetings, events, and internal communications

Handle confidential correspondence across departments and external associates

Prepare minutes, briefings, and follow-ups from meetings and internal discussions

Attend entertainment or social outings with the Director when required

Manage legal documentation related to conveyancing and loan matters from start to completion

Liaise with clients and stakeholders professionally, maintaining strict confidentiality

Organize office logistics including mail, supplies, courier services, and meeting arrangements

Support the team with inquiries and operational needs to ensure seamless collaboration

Undertake ad hoc assignments as directed by the Managing Director

Requirements:

Proficiency in Chinese language is preferred to facilitate bilingual communication and documentation

Strong multitasking and prioritization skills

Excellent stress management and time efficiency under tight deadlines

High attention to detail with sound judgment

Professional presentation and interpersonal communication

Ability and willingness to accompany the Director for entertainment events when needed

Familiarity with legal documentation processes (conveyancing, loans, sub-sale)