Special Officer (Assistant Manager)

PRASARANA MALAYSIA BERHAD; Selangor; On-site; MYR 90,000 - 140,000; Full time

Job summary

PRASARANA MALAYSIA BERHAD is seeking an experienced executive support professional to assist the CEO with day-to-day corporate and organisational matters. The role includes coordinating CEO decisions, preparing board papers, and handling high-level stakeholder engagements.

You will also draft executive communications, manage briefings, and ensure timely follow-up across departments. A Bachelor’s degree and 3+ years in similar roles are required, with strong MS Office and PM tools proficiency.

Qualifications

• Bachelor's degree or equivalent in business/management/related field.
• 3+ years in executive/business support roles.
• Strong communication and organizational skills.
• Proficiency in MS Office and knowledge of PM tools.

Responsibilities

• Provide executive support to the CEO on day-to-day corporate matters.
• Coordinate and facilitate CEO-required decisions and follow-ups.
• Prepare management and board materials, reports, and briefing notes.
• Coordinate stakeholder engagements and government liaison activities.

Skills

Communication

Organizational skills

Leadership

Creativity

Adaptability

Results orientation

MS Office proficiency

Project management tools

Social media management platforms

Education

Bachelor's degree in Business Administration, Management, Engineering, Economics, Communications, or related field

Tools

Microsoft Office (Word, Excel, PowerPoint)

Project management tools

Social media management platforms

Job description

Job Purpose

Serves as a strategic liaison, coordinating initiatives, and managing projects, sensitive tasks, high-level executive, strategic and operational support to the Chief Executive Officer (CEO) in the effective coordination and execution of Management priorities, corporate initiatives, stakeholder engagements and key organisational matters, ensuring timely follow-up, effective communication and alignment across relevant functions and stakeholders.

Key Accountabilities:

A. Executive & Management Support

• Provide executive support to the CEO on day-to-day corporate and organisational matters.
• Coordinate and facilitate matters requiring the CEO's attention, decision or follow-up.
• Conduct research, analysis and information gathering to support the CEO in decision-making.
• Monitor and follow up on matters arising from the CEO's instructions, decisions and directives.

B. Management & Board Coordination

• Coordinate the preparation and submission of Management and Board papers, presentations, reports and briefing materials.
• Facilitate follow-up actions arising from Management Committee, Board and other high-level meetings.
• Coordinate inputs from relevant departments to ensure timely and accurate submissions.
• Track key decisions, action items, deadlines and deliverables requiring Management attention.

C. Stakeholder & Government Liaison

• Act as a key coordination point between the CEO's Office and internal/external stakeholders.
• Coordinate engagements with Government ministries/agencies, regulators, industry partners, corporate stakeholders and other relevant parties.
• Facilitate official correspondence and communication issued on behalf of the CEO.
• Coordinate invitations, meetings, official engagements and stakeholder visits involving the CEO.

D. Corporate Communication & Documentation

• Draft and review official correspondence, speeches, talking points, briefing notes, presentations, reports and other communication materials for the CEO.
• Prepare executive summaries and briefing materials on key organisational and industry matters.
• Maintain proper documentation and records of matters handled by the CEO's Office.
• Coordinate the CEO's participation in meetings, conferences, official functions and corporate engagements.
• Coordinate protocol, logistics and stakeholder arrangements for official engagements.
• Represent or support the CEO's Office in designated meetings and engagements where required.
• Perform other duties as assigned by the CEO from time to time.

Key Requirements:

• Bachelor's Degree in Business Administration, Management, Engineering, Economics, Communications, or a related field
• Minimum 3 years of experience in a similar executive/business support role
• Strong communication, organizational, and leadership skills
• Creative, resourceful, adaptable, and results-oriented
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• Familiarity with project management tools and social media management platforms