Executive Assistant to Managing Director

Sanctuary Health Sdn Bhd; Ipoh; On-site; MYR 45,000 - 78,000; Full time

Job summary

Sanctuary Health Sdn Bhd in Ipoh seeks an Executive Assistant to the Managing Director. You will manage the MD’s calendar, coordinate meetings, prepare agendas and minutes, and support daily operations across departments.

The role requires a Diploma/Degree in Business or related fields, 3–5 years of EA experience, strong English and Bahasa Malaysia, and proficiency in MS Office. Mandarin is an advantage; confidentiality and discretion are essential.

Qualifications

• Diploma or Degree in Business Administration, Management or equivalent.
• 3–5 years of experience in Executive Assistant or similar roles.
• Strong English and Bahasa Malaysia, both written and spoken.
• Mandarin will be an added advantage.
• Proficient in Microsoft Office (Word, Excel and PowerPoint).
• Excellent communication, coordination and organizational skills.
• Able to work independently and maintain strict confidentiality.

Responsibilities

• Manage the Managing Director's calendar, appointments and meeting schedules.
• Coordinate management meetings, prepare agendas and meeting minutes.
• Prepare management reports, presentations and other documents.
• Coordinate and follow up with department heads on instructions and action plans.
• Monitor important tasks and deadlines and ensure timely completion.
• Arrange business trips, accommodation and travel itineraries.
• Handle confidential information and management documents professionally.
• Liaise with internal departments and external parties on behalf of the MD.
• Perform other executive and administrative duties as assigned.

Skills

Calendar management

Communication

Time management

Organization

Proactive mindset

Confidentiality

English

Bahasa Malaysia

Mandarin (adv)

Education

Diploma or Degree in Business Administration/Management or equivalent

Tools

Microsoft Office (Word, Excel, PowerPoint)

Job description

We're Hiring: Executive Assistant to Managing Director

We are seeking a proactive, well-organized and responsible Executive Assistant to provide executive and administrative support to the Managing Director, coordinate management activities and ensure effective communication and follow-up across departments.

Key Responsibilities:

• Manage the Managing Director's calendar, appointments and meeting schedules.


• Coordinate management meetings, prepare agendas and meeting minutes.


• Prepare management reports, presentations, correspondence and other documents.


• Coordinate and follow up with department heads on management instructions, action plans and pending matters.


• Monitor important tasks, deadlines and ensure timely completion.


• Arrange business trips, accommodation and travel itineraries.


• Handle confidential information and management documents professionally.


• Liaise with internal departments and external parties on behalf of the Managing Director.


• Perform other executive and administrative duties as assigned.

Job Requirements:

• Diploma or Degree in Business Administration, Management or equivalent.


• Minimum 3-5 years of experience in Executive Assistant, Management Assistant or similar positions.


• Good command of English and Bahasa Malaysia, both written and spoken.


• Good command in Mandarin will be an added advantage


• Proficient in Microsoft Office (Word, Excel and PowerPoint).


• Excellent communication, coordination and organizational skills.


• Strong follow-up, problem-solving and time management abilities.


• Able to work independently, handle multiple tasks and meet deadlines.


• Mature, trustworthy and able to maintain strict confidentiality.

We welcome candidates who are professional, resourceful and capable of supporting senior management in driving effective business operations.