Personal Assistant to General Manager / Director

Allwin Textile Sdn. Bhd.; Simpang Ampat; On-site; MYR 61,000 - 95,000; Full time

Job summary

Allwin Textile Sdn. Bhd. is seeking a diligent Personal Assistant to support the General Manager and Director.

The role focuses on organizing schedules, coordinating meetings, preparing documents, and ensuring smooth daily operations across departments and suppliers. The successful candidate will manage travel arrangements, liaise with internal teams and external partners, and handle confidential information with discretion.

Qualifications

• Bachelor’s degree in Business Administration, Management or related field.
• Experience as a Personal Assistant/Executive Assistant or similar role is an advantage.
• Excellent written and spoken English communication.
• Mandarin-speaking candidates preferred due to regular interactions with Chinese-speaking management/partners.
• Proficient in MS Office applications (Word, Excel, PowerPoint).

Responsibilities

• Manage General Manager/Director schedules, meetings and travel arrangements.
• Prepare reports, letters, presentations, minutes and other documents.
• Handle emails, calls and correspondence, liaising with internal and external stakeholders.
• Follow up on tasks, deadlines and production updates as directed by management.
• Maintain confidential information and organize documents systematically.
• Coordinate local and overseas business trips, including bookings and itineraries.
• Assist with coordinating fabric samples, testing reports and certificates as relevant to the textile operations.
• Perform other administrative and coordination tasks as assigned.

Skills

English proficiency

Organizational skills

Time management

Proactive & independent work

Education

Bachelor's degree or equivalent

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Personal Assistant to General Manager / Director

PERSONAL ASSISTANT TO GENERAL MANAGER / DIRECTOR

Employment Type: Permanent
Working Hours: Normal Working Hours

Job Description

We are looking for a highly organized, proactive and responsible Personal Assistant to provide administrative and executive support to our General Manager / Director.

The successful candidate will be responsible for managing schedules, coordinating meetings, handling correspondence and liaising with internal departments, suppliers and business partners to ensure smooth daily operations.

Key Responsibilities

Schedule & Meeting Coordination – Manage daily schedules, appointments, meetings and travel arrangements for the General Manager / Director.

Administrative Support – Prepare reports, letters, presentations, meeting minutes and other documents as required.

Communication & Liaison – Handle emails, calls and correspondence, and coordinate with internal departments, suppliers, customers and business partners.

Operational Coordination – Follow up on outstanding tasks, deadlines, production updates and other matters assigned by management.

Documentation & Filing – Maintain proper records, organize documents and handle confidential company information professionally.

Travel Arrangements – Coordinate local and overseas business trips, including flight bookings, accommodation and itineraries.

Textile Industry Support – Assist with coordinating fabric samples, testing reports, certificates and other relevant documentation.

Ad Hoc Duties – Perform other administrative and coordination tasks as assigned by management.

Requirements

Minimum Degree or equivalent qualification in Business Administration, Management or a related field.

Previous experience as a Personal Assistant, Executive Assistant or in a similar administrative role will be an advantage.

Good written and verbal communication skills in English.

Mandarin-speaking candidates are preferred, as the position involves regular communication with Chinese-speaking management and business partners.

Proficient in Microsoft Office applications, including Word, Excel and PowerPoint.

Strong organizational, communication and time management skills.

Responsible, detail-oriented, proactive and able to work independently.

Able to handle confidential information with discretion and professionalism.

Only shortlisted candidates will be contacted.