Site & Project Admin: Drive Documentation & Coordination

Sena Traffic Systems Sdn Bhd; West Coast Division; On-site; MYR 28,000 - 50,000; Full time

Benefits offered by this job

Competitive remuneration based on exp/

Career development opportunities

Exposure to multidisciplinary project/

Job summary

Sena Traffic Systems Sdn Bhd is seeking a well-organised Site Admin / Project Admin to support project teams in Kota Kinabalu, Sabah. The role covers project documentation, records management, timesheets, invoices, procurement support and day-to-day site office activities.

The ideal candidate is detail-oriented, proactive and able to juggle multiple admin tasks in a fast-paced project environment, working closely with Project Managers, Project Engineers, Site Supervisors and subcontractors.

Qualifications

• Diploma or Certificate in Business Administration, Construction Management, Project Management, Engineering, or related field.
• Candidates with site admin/project admin experience welcome.
• Good command of document control and record-keeping.

Responsibilities

• Prepare, organise, maintain and update project documents, correspondence, drawings, contracts, purchase orders and other project records.
• Maintain filing systems for physical and electronic project documents.
• Track submissions, approvals, revisions and outstanding documents.
• Assist in preparing RFIs, site instructions, variation/change orders and related records.
• Collect and maintain attendance records and timesheets for site personnel.
• Process supplier and subcontractor invoices and procurement documents.
• Coordinate meetings, minutes and action items.

Skills

Microsoft Office

Project management software

Education

Diploma or Certificate in Business Administration, Construction Management, Project Management, Engineering, Quantity Surveying

Tools

None

Job description

Sena Traffic Systems Sdn Bhd is seeking a well-organised Site Admin / Project Admin to support project teams in Kota Kinabalu, Sabah. The role covers project documentation, records management, timesheets, invoices, procurement support and day-to-day site office activities.

The ideal candidate is detail-oriented, proactive and able to juggle multiple admin tasks in a fast-paced project environment, working closely with Project Managers, Project Engineers, Site Supervisors and subcontractors.