On-site Project Admin & Document Control

IAC Infrastructure Sdn Bhd; Bukit Kayu Hitam; On-site; MYR 32,000 - 52,000; Full time

Benefits offered by this job

Maternity leave

Parental leave

Job summary

IAC Infrastructure Sdn Bhd is seeking a Site Administrator to support the Bukit Kayu Hitam project site in Kedah. The role focuses on administrative and document control duties to ensure smooth day-to-day site operations and compliance with TNB project requirements and company procedures.

The successful candidate will manage project documentation, coordinate communication between site and head office, maintain records, track attendance and timesheets, and assist the Project Manager with various

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Office Management, or a related field.
• Minimum 2 years of administrative experience, preferably in construction, engineering, utility, or infrastructure projects.
• Experience working on TNB or utility-related projects is an added advantage.

Responsibilities

• Provide general administrative support to the project site team.
• Prepare, organize, and maintain project documentation and filing systems.
• Manage incoming and outgoing documents per project control procedures.
• Maintain accurate records of site personnel attendance, leave, and timesheets.
• Coordinate onboarding documentation for site workers, subcontractors, and visitors.
• Assist in preparing reports, meeting minutes, progress updates, and project correspondence.
• Coordinate logistics for meetings, site visits, and inspections.
• Liaise with head office, clients, subcontractors, suppliers, and authorities on admin matters.
• Ensure all project documents comply with TNB requirements and company quality procedures.
• Support the Project Manager with administrative tasks related to project execution.

Skills

Microsoft Office

Document management

Education

Diploma or Bachelor's Degree in Business Administration

Job description

IAC Infrastructure Sdn Bhd is seeking a Site Administrator to support the Bukit Kayu Hitam project site in Kedah. The role focuses on administrative and document control duties to ensure smooth day-to-day site operations and compliance with TNB project requirements and company procedures.

The successful candidate will manage project documentation, coordinate communication between site and head office, maintain records, track attendance and timesheets, and assist the Project Manager with various