Construction Site Admin & Documentation Specialist

Karisma Perwira Sdn Bhd; Selangor; On-site; MYR 28,000 - 45,000; Full time

Job summary

Karisma Perwira Sdn Bhd is seeking a diligent Site Clerk/Administrative Assistant to support our construction projects. Maintain and organize site documentation, prepare reports, and handle daily record-keeping.

You will liaise with head office, subcontractors, and suppliers, manage timesheets, attendance, and incoming/outgoing documents, and assist the Site Manager with general admin tasks.

Qualifications

• Diploma or certificate in Business Administration, Office Management, or a related field (preferred).
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Good organizational and time management skills.
• Strong communication and interpersonal skills.
• Attention to detail and accuracy in documentation.

Responsibilities

• Maintain and organize all site documentation, including drawings, permits, reports, and correspondence.
• Record daily site activities, attendance, and manpower.
• Prepare and update daily, weekly, and monthly reports.
• Monitor and manage incoming and outgoing documents.
• Assist with material delivery records and inventory documentation.
• Coordinate meetings and take meeting minutes.
• Handle filing, photocopying, scanning, and data entry.
• Liaise with the head office, subcontractors, suppliers, and consultants regarding administrative matters.
• Maintain employee attendance records and timesheets.
• Ensure all documents are properly filed according to company procedures.
• Support the Site Manager and project team with general administrative tasks.
• Answer phone calls, emails, and other correspondence professionally.

Skills

Organizational skills

Time management

Communication skills

Interpersonal skills

Attention to detail

Teamwork

Education

Diploma or certificate in Business Administration or Office Management

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Karisma Perwira Sdn Bhd is seeking a diligent Site Clerk/Administrative Assistant to support our construction projects. Maintain and organize site documentation, prepare reports, and handle daily record-keeping.

You will liaise with head office, subcontractors, and suppliers, manage timesheets, attendance, and incoming/outgoing documents, and assist the Site Manager with general admin tasks.