Site Office Clerk & PO Coordinator

Hotayi Electronic (M) Sdn Bhd (Hotayi Group); Batu Kawan; On-site; MYR 27,000 - 40,000; Full time

Job summary

Hotayi Electronic (M) Sdn Bhd (Hotayi Group) is seeking a reliable Site Office Administrator in Penang to manage purchase orders, filing, and site documentation. The role is based at the Batu Kawan site and requires good organizational skills and basic IT proficiency.

Responsibilities include handling emails, preparing simple reports and letters, and coordinating with suppliers and internal teams. Minimum SPM or Diploma, and strong communication skills are essential for this on-site position.

Qualifications

• Minimum SPM / Diploma or equivalent.
• Basic computer knowledge.
• Able to use Microsoft Office, especially Word and Excel.
• Able to use Microsoft Outlook for email communication.
• Good communication and interpersonal skills.
• Able to communicate with colleagues, suppliers, contractors, and other relevant parties.
• Responsible, organized, and able to maintain proper documentation.
• Able to work independently and support daily site office operations.

Responsibilities

• Prepare, process, and follow up on Purchase Orders (PO) and related documents.
• Handle general site office administration and documentation.
• Maintain proper filing and record-keeping of documents, reports, invoices, delivery orders, and other relevant records.
• Assist with document submission, tracking, and coordination between site personnel, suppliers, and office teams.
• Support daily administrative work at the site office.
• Prepare simple reports, letters, emails, and other documents when required.
• Handle incoming and outgoing emails and communicate with relevant parties.
• Assist with any other clerical or administrative duties assigned by the supervisor.

Skills

MS Office

Word

Excel

Outlook

Communication

Documentation

Organized

Education

SPM / Diploma or equivalent

Tools

MS Office

Job description

Hotayi Electronic (M) Sdn Bhd (Hotayi Group) is seeking a reliable Site Office Administrator in Penang to manage purchase orders, filing, and site documentation. The role is based at the Batu Kawan site and requires good organizational skills and basic IT proficiency.

Responsibilities include handling emails, preparing simple reports and letters, and coordinating with suppliers and internal teams. Minimum SPM or Diploma, and strong communication skills are essential for this on-site position.