Site Administration & Documentation Specialist

HeiTech Padu Berhad; Gerik; On-site; MYR 28,000 - 50,000; Full time

Job summary

HeiTech Padu Berhad, a leading ICT solutions provider in Malaysia, seeks a proactive Site Administrator to manage project documentation and coordinate daily site activities. You will maintain filing systems, prepare reports and attendance records, handle communications between site teams, clients and subcontractors, and assist with timesheets and inventory.

Fresh graduates are encouraged to apply; proficiency in Microsoft Office is required, along with strong organization, good interpersonal

Qualifications

• Diploma or Degree in Business Administration, Management, or related field.
• Fresh graduates are encouraged to apply.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Good organizational and documentation skills.
• Strong communication and interpersonal skills.
• Able to work independently and manage multiple tasks efficiently.

Responsibilities

• Manage and maintain all site documentation, records, and filing systems.
• Prepare, compile, and submit reports, attendance records, and project-related documents.
• Coordinate meetings, site visits, and project-related appointments.
• Handle correspondence, emails, and communication between the site team, client, subcontractors, and headquarters.
• Assist in maintaining employee timesheets, leave records, and site manpower information.
• Process purchase requests, delivery orders, invoices, and other administrative documents.
• Monitor office supplies and ensure sufficient inventory for site operations.
• Maintain proper records of incoming and outgoing documents.
• Support the Project Manager and site team with daily administrative and coordination tasks.
• Ensure compliance with company procedures and document control requirements.

Skills

Microsoft Office

Document management

Strong communication

Organizational skills

Independent worker

Education

Diploma or Degree in Business Administration/Management or related field

Job description

HeiTech Padu Berhad, a leading ICT solutions provider in Malaysia, seeks a proactive Site Administrator to manage project documentation and coordinate daily site activities. You will maintain filing systems, prepare reports and attendance records, handle communications between site teams, clients and subcontractors, and assist with timesheets and inventory.

Fresh graduates are encouraged to apply; proficiency in Microsoft Office is required, along with strong organization, good interpersonal