SENIOR DOCUMENT CONTROLLER

JIANGSU INSTALLATION SDN BHD; Seberang Perai; On-site; MYR 108,000 - 144,000; Full time

Job summary

Jiangsu Installation Sdn. Bhd. is seeking a Senior Document Controller to own project documentation across technical, contractual and admin activities. You will work with project teams, consultants, subcontractors and site personnel to ensure information is accurate, up-to-date and delivered on time.

You will manage document control processes, maintain registers, track approvals, and support with reports and English–Mandarin documentation as needed.

Qualifications

• Bachelor's degree in records/information management or related field.
• Minimum 5 years of document control or project administration experience.
• Familiar with document numbering, revision control and workflows.
• Proficient with MS Office and electronic filing.
• Experience with Aconex, Procore, Autodesk Construction Cloud or SharePoint is an advantage.
• Fluent in English and Bahasa Malaysia; Mandarin preferred.

Responsibilities

• Manage receiving, issuing, registration, filing and revision control of project documents.
• Control drawings, RFIs, submissions, shop drawings, method statements and meeting minutes.
• Maintain accurate registers for drawings, submissions, NCRs, variations and handover docs.
• Track approvals, responses and deadlines and follow up on items.
• Ensure site teams use latest approved documents and drawings.
• Compile and verify testing reports, certificates, O&M manuals and as-built drawings.
• Assist with reports, meetings and English–Mandarin documentation when required.

Skills

Detail-oriented

Organised

Coordination

Time-management

Follow-up

Education

Bachelor's Degree in Records Management, Information Management, Business Administration, Construction Management or a related field

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Aconex

Procore

Autodesk Construction Cloud

SharePoint

Job description

Join Jiangsu Installation Sdn. Bhd. (JSI) as a Senior Document Controller and take ownership of project documentation across technical, contractual and administrative activities. You'll work closely with project teams, consultants, subcontractors and site personnel to ensure information is accurate, up to date and delivered on time.

Key responsibilities

Manage the receiving, issuing, registration, filing and revision control of project documents.

Control construction drawings, RFIs, material submissions, shop drawings, Method Statements, site instructions, meeting minutes, inspection records and handover documents.

Maintain accurate registers for drawings, RFIs, submissions, correspondence, NCRs, variations and handover documents.

Track document approvals, responses and deadlines, and follow up on outstanding items.

Ensure site teams and subcontractors always work with the latest approved documents and drawings.

Compile and verify testing reports, certificates, O&M manuals, as-built drawings and other completion documents.

Assist with reports, meetings, correspondence and English-Mandarin documentation when required.

About you

Bachelor's Degree in Records Management, Information Management, Business Administration, Construction Management or a related field.

Minimum 5 years of document control or project administration experience with a main contractor.

Familiar with document numbering, revision control, approval workflows, electronic filing and project handover documentation.

Proficient in Microsoft Word, Excel, PowerPoint and Outlook.

Experience with Aconex, Procore, Autodesk Construction Cloud, SharePoint or similar systems is an advantage.

Fluent in English and Bahasa Malaysia; Mandarin is preferred.

Detail-oriented, organised and responsible, with strong follow-up, coordination and time-management skills.

Able to handle confidential project information professionally and work effectively with multiple teams.

What can I earn as a Document Controller