Mandarin Translator cum Document Controller ( JB & Banting)

Agensi Pekerjaan The Supreme HR Advisory Sdn Bhd; Ulu Tiram; On-site; MYR 40,000 - 67,000; Full time

Job summary

Agensi Pekerjaan The Supreme HR Advisory Sdn Bhd is seeking a detail‑oriented Document Controller to manage and maintain project documents for an engineering services and construction firm in Malaysia. You will ensure accuracy, confidentiality, and timely distribution across internal teams and external partners.

The role requires a Diploma or Bachelor's degree with 2–3 years’ experience, solid MS Office skills, and a proactive approach suitable for a construction-site environment.

Qualifications

• Diploma or Bachelor's Degree in a relevant field.
• 2–3 years of relevant working experience.
• Basic computer skills including MS Office (Excel/Word/PowerPoint).
• Strong sense of responsibility and proactive attitude.
• Ability to adapt to a construction site environment.

Responsibilities

• Manage and maintain project documentation, filing, tracking, updating, and distributing records to ensure control and compliance.
• Act as a communication bridge between foreign staff and local employees to facilitate day-to-day coordination.
• Coordinate document submissions, approvals, and information flow between internal departments, consultants, contractors, suppliers, and clients.
• Prepare and maintain project reports, records, and document registers for easy access and up-to-date information.
• Assist in arranging meetings, preparing materials, recording minutes, and following up on action items.

Skills

Documentation management

Stakeholder coordination

Communication

Problem solving

Adaptability

Education

Diploma or Bachelor's Degree

Tools

Microsoft Excel

MS Word

PowerPoint

Job description

Company Overview:

Our client is a Malaysian engineering services and construction firm specializes in combining physical building operations with technical infrastructure for hosting and data processing environments. Officially established in mid-2024, the enterprise acts as an agile service partner for complex, multi-disciplinary projects across the region.

Job Responsibilities:

Manage and maintain project documentation, including filing, tracking, updating, and distributing project records to ensure proper document control and compliance.

Act as a communication bridge between the foreign staff and local employees, facilitating accurate day-to-day communication and ensuring smooth coordination among project teams.

Coordinate document submissions, approvals, and information flow between internal departments, consultants, contractors, suppliers, and clients.

Prepare, organize, and maintain project reports, records, and document registers to ensure information is up-to-date and easily accessible.

Assist in arranging meetings, preparing meeting materials, recording minutes, and following up on action items when required.

Support administrative and operational coordination matters, including accommodation arrangements, transportation coordination, and onboarding-related documentation.

Ensure confidentiality, accuracy, and proper version control of all project documents and records.

Perform other ad-hoc duties and assignments as directed by management from time to time.

Requirements:

Diploma or Bachelor's Degree holder with at least 2–3 years of relevant working experience.

Basic computer skills (familiarity with Microsoft Excel, Word, PowerPoint, etc.).

Strong sense of responsibility, proactive work attitude, and ability to adapt to a construction site environment.

Basic knowledge of construction, engineering, M&E, or project management is preferred.

Ability to understand construction drawings, technical terminology, and site-related documentation will be an added advantage.

Prior experience in the construction, engineering, or data center industry is preferred (but not mandatory).

Good communication, coordination, and problem-solving skills.