Document Controller (资料员）

INTECH ENGINEERING & CONSTRUCTION (M) SDN. BHD.; Kulai; On-site; MYR 39,000 - 61,000; Full time

Job summary

INTECH ENGINEERING & CONSTRUCTION (M) SDN. BHD. is seeking a detail-oriented Document Controller to manage project documents, drawings and records in a construction environment.

You will ensure proper filing, version control and timely distribution of documents to the project team and clients. Responsibilities include maintaining document registers, coordinating submissions and approvals, supporting meetings and audits, and ensuring both electronic and hard-copy filing systems are organized and

Qualifications

• Diploma or Bachelor's degree in Business Administration, Construction Management, or related field.
• 2–3 years of document control experience in construction.
• Familiar with construction documents, drawings, submissions and approvals.
• Proficient in Microsoft Office (Excel and Word).

Responsibilities

• Manage and maintain project documents, drawings, reports, correspondence and records.
• Control document numbering, revision, distribution and filing.
• Maintain the project document register and ensure all documents are recorded and updated.
• Coordinate document submissions, transmittals and approvals between the project team, consultants, subcontractors and clients.
• Ensure the latest approved drawings and documents are properly distributed and obsolete versions are controlled.
• Assist the project team with document retrieval, tracking and filing.
• Maintain both electronic and hard-copy filing systems.
• Follow up on outstanding document submissions and approvals.
• Support the project team in preparing documents for meetings, inspections, submissions and audits.
• Perform other administrative and document control duties as assigned.

Skills

Communication

Coordination

Organizational skills

Education

Diploma or Bachelor’s Degree in Business Administration

Construction Management

Tools

Microsoft Excel

Microsoft Word

Document management systems

Job description

Manage and maintain project documents, drawings, reports, correspondence and records.

Control document numbering, revision, distribution and filing.

Maintain the project document register and ensure all documents are properly recorded and updated.

Coordinate document submissions, transmittals and approvals between the project team, consultants, subcontractors and clients.

Ensure the latest approved drawings and documents are properly distributed and obsolete versions are controlled.

Assist the project team with document retrieval, tracking and filing.

Maintain both electronic and hard-copy filing systems.

Follow up on outstanding document submissions and approvals.

Support the project team in preparing documents for meetings, inspections, submissions and audits.

Perform other administrative and document control duties as assigned.

Requirements:

Diploma or Bachelor’s Degree in Business Administration, Construction Management, or a related field.

2–3 years of relevant experience in document control, preferably in the construction industry.

Familiar with construction documents, drawings, submissions and approval processes.

Proficient in Microsoft Office, especially Excel and Word.

Experience with document management systems is an advantage.

Good communication, coordination and organizational skills.

Able to work independently and manage multiple documents and deadlines.

Good command of English and Mandarin; Bahasa Malaysia is an advantage.

What can I earn as a Document Controller