Site Document Controller cum Admin

MSR Green Energy Sdn Bhd; Bukit Kayu Hitam; On-site; MYR 33,000 - 58,000; Full time

Job summary

MSR Green Energy Sdn. Bhd. is seeking a reliable Site Document Controller cum Administrator for a fixed six-month contract at Bukit Kayu Hitam, Kedah.

The role focuses on maintaining project documentation, supporting document control processes, and providing general site administrative support to the project team. The candidate should have a Diploma or equivalent in Admin/Records and at least 3 years of relevant document control or site administration experience, with strong English and Bahasa

Qualifications

• Diploma or equivalent qualification in Business Administration, Office Management, Records Management, or a related field
• Minimum three (3) years of relevant document control and/or site administration experience
• Experience in construction, engineering, infrastructure, or energy projects is preferred
• Good knowledge of Microsoft Office and document filing systems
• Strong organisational skills, attention to detail, and ability to manage multiple priorities
• Good communication skills in English and Bahasa Malaysia

Responsibilities

• Manage and maintain incoming and outgoing project documents, drawings, correspondence, reports, and submissions
• Maintain document registers, transmittals, revision status, and filing systems
• Ensure latest approved drawings and documents are properly circulated to the site team
• Coordinate document submissions with HQ, consultants, clients, subcontractors, and vendors
• Maintain records for RFIs, method statements, inspection requests, NCRs, punch lists, and as-built drawings
• Assist with testing, commissioning, handover, and project close-out documentation
• Support site administration including attendance, timesheets, claims, visitor records, and general coordination
• Assist the Project Manager, Construction Manager, QA/QC team, and engineers with documentation and administrative matters

Job description

MSR Green Energy Sdn. Bhd. ("MSR-GE"), a leading EPCC contractor in Malaysia’s renewable energy ("RE") sector, is seeking a reliable and detail-oriented Site Document Controller cum Administrator for a fixed six (6)-month contract at Bukit Kayu Hitam, Kedah.

The successful candidate will be responsible for maintaining project documentation, supporting document control processes, and providing general site administrative support to the project team.

Key Responsibilities:

Manage and maintain incoming and outgoing project documents, drawings, correspondence, reports, and submissions

Maintain document registers, transmittals, revision status, and filing systems

Ensure latest approved drawings and documents are properly circulated to the site team

Coordinate document submissions with HQ, consultants, clients, subcontractors, and vendors

Maintain records for RFIs, method statements, inspection requests, NCRs, punch lists, and as-built drawings

Assist with testing, commissioning, handover, and project close-out documentation

Support site administration including attendance, timesheets, claims, visitor records, and general coordination

Assist the Project Manager, Construction Manager, QA/QC team, and engineers with documentation and administrative matters

Requirements:

Diploma or equivalent qualification in Business Administration, Office Management, Records Management, or a related field

Minimum three (3) years of relevant document control and/or site administration experience

Experience in construction, engineering, infrastructure, or energy projects is preferred

Good knowledge of Microsoft Office and document filing systems

Strong organisational skills, attention to detail, and ability to manage multiple priorities

Good communication skills in English and Bahasa Malaysia

Able to work independently in a site environment

Willing to work full-time at the project site for the six (6)-month contract duration

Valid CIDB Green Card is an advantage