Administrative (Site)

One East Development Sdn Bhd; Selangor; On-site; MYR 42,000 - 66,000; Full time

Benefits offered by this job

EPF

SOCSO

Annual Leave

Medical Leave

Job summary

One East Development Sdn Bhd is seeking an experienced Site Clerk/ Site Administrator to ensure accurate project documentation and smooth site operations in a construction environment. The role requires meticulous filing, document control, and ability to multitask under deadlines.

Candidates should have at least 3 years of relevant experience, be proficient with MS Office, and possess strong English and Bahasa Malaysia communication.

Qualifications

• Minimum 3 years of experience as a Site Clerk, Site Administrator, Project Administrator, Construction administrator, or similar role in the construction or property development industry.
• SPM, Diploma, or equivalent qualification.
• Proficient in Microsoft Office applications, particularly Word, Excel, Outlook, and document management systems.
• Strong filing, document control, record-keeping, and organizational skills.
• Good communication and interpersonal skills in English and Bahasa Malaysia.
• Experience handling construction project documentation, drawings, and site records will be an added advantage.
• Responsible, detail-oriented, and able to meet deadlines in a fast-paced working environment
• Positive working attitude and willingness to learn

Responsibilities

• Maintain, organize, and update site documentation, project records, correspondence, and filing systems.
• Prepare reports, letters, meeting minutes, transmittals, and other project-related administrative documents.
• Monitor and maintain attendance records for site staff, workers, subcontractors, and visitors.
• Coordinate administrative matters between site office, head office, consultants, contractors, suppliers, and relevant authorities.
• Assist project team with procurement records, delivery orders, purchase documentation, material tracking, and document control.
• Ensure all project documents are properly filed, tracked, updated, and readily accessible when required.
• Assist in submission, tracking, and follow-up of project approvals, permits, drawings, and related documentation.
• Handle incoming and outgoing correspondence, emails, telephone enquiries, and courier arrangements.
• Maintain records of site meetings, inspections, and project progress documentation.
• Provide clerical, administrative, and office support to the project management and site team.
• Perform other administrative duties as assigned by management.

Skills

Document management

Organizational skills

MS Office

Communication skills

English & Bahasa Malaysia

Education

SPM/ Diploma or equivalent

Tools

Document management systems

Job description

Jora Malaysia will close on 9th September 2026. Thank you for being with us, we are cheering you on as you continue your career journey.

Minimum 3 years of experience as a Site Clerk, Site Administrator, Project Administrator, Construction administrator, or similar role in the construction or property development industry.

Proficient in Microsoft Office applications, particularly Word, Excel, Outlook, and document management systems.

Strong filing, document control, record-keeping, and organizational skills.

Able to work independently with minimum supervision and manage multiple tasks effectively.

Good communication and interpersonal skills in English and Bahasa Malaysia.

Experience handling construction project documentation, drawings, and site records will be an added advantage.

Responsible, detail-oriented, and able to meet deadlines in a fast-paced working environment

Positive working attitude and willingness to learn

Requirements

• Minimum 3 years of experience as a Site Clerk, Site Administrator, Project Administrator, Construction administrator, or similar role in the construction or property development industry.
• SPM, Diploma, or equivalent qualification.
• Proficient in Microsoft Office applications, particularly Word, Excel, Outlook, and document management systems.
• Strong filing, document control, record-keeping, and organizational skills.
• Able to work independently with minimum supervision and manage multiple tasks effectively.
• Good communication and interpersonal skills in English and Bahasa Malaysia.
• Experience handling construction project documentation, drawings, and site records will be an added advantage.
• Responsible, detail-oriented, and able to meet deadlines in a fast-paced working environment
• Positive working attitude and willingness to learn

Responsibilities

• Maintain, organize, and update site documentation, project records, correspondence, and filing systems.
• Prepare reports, letters, meeting minutes, transmittals, and other project-related administrative documents.
• Monitor and maintain attendance records for site staff, workers, subcontractors, and visitors.
• Coordinate administrative matters between site office, head office, consultants, contractors, suppliers, and relevant authorities.
• Assist project team with procurement records, delivery orders, purchase documentation, material tracking, and document control.
• Ensure all project documents are properly filed, tracked, updated, and readily accessible when required.
• Assist in submission, tracking, and follow-up of project approvals, permits, drawings, and related documentation.
• Handle incoming and outgoing correspondence, emails, telephone enquiries, and courier arrangements.
• Maintain records of site meetings, inspections, and project progress documentation.
• Provide clerical, administrative, and office support to the project management and site team.
• Perform other administrative duties as assigned by management.

Benefits

• EPF
• SOCSO
• Annual Leave
• Medical Leave